Full-Time | (Flexible Hours for the Right Candidate)

About the Opportunity

Giglia & Associates is a growing accounting firm based in Fremantle, seeking a capable, organised and detail-oriented Administration Officer with a positive attitude to join our team.

This is a varied administrative role supporting the day-to-day operations of our practice, with a strong focus on document management, client administration, digital workflows and providing direct administrative support to the practice owner and other staff.

We are increasingly moving towards a digital office environment, so someone who enjoys keeping things organised, working efficiently with technology and ensuring everything runs smoothly will be well suited to this position.

This is a full-time opportunity, however, we are happy to negotiate working hours for the right candidate.

What You'll Be Doing

Your responsibilities will include

· Coordinating, preparing and managing client documentation, including tax returns and financial reports.

· Ensuring client work is accurately organised, processed and delivered within required timeframes.

· Maintaining digital files, records, databases and document management systems.

· Assisting with the preparation of invoices and other administrative documentation.

· Assisting with the ongoing development and effective operation of our digital office processes.

· Coordinating appointments, meetings and calendars.

· Managing and responding to incoming emails, telephone enquiries and client correspondence.

· Managing ASIC compliance and corporate administration, including annual reviews, business name renewals, lodgement of company changes and preparation of associated corporate documentation.





· Providing general administrative support to ensure the smooth running of the practice.

About You

We are looking for someone who is organised, reliable and takes pride in producing accurate, high-quality work.

You will ideally have

· Strong organisational skills and excellent attention to detail.

· Good written and verbal communication skills.

· Confidence using computers and Microsoft Office, particularly Word and Excel.

· The ability to manage competing priorities and work independently.

· A professional and approachable manner when dealing with clients and colleagues.

· An appreciation for confidentiality and the importance of handling sensitive information appropriately.

· A willingness to learn new systems, processes and ways of working.

Previous experience in administration, office support or a similar role is preferred, but is not essential for the right candidate. We are equally interested in someone with the right attitude, aptitude and transferable skills who is willing to learn.

Experience with MYOB or similar accounting software would be advantageous.

What We Offer

· A full-time position with flexibility to negotiate working hours for the right candidate.

· A varied role with genuine responsibility and involvement in the day-to-day operations of the practice.

· A supportive and professional working environment with a close-knit and welcoming team.

· The opportunity to develop your administrative skills and become an integral part of our team.

· Free on-site parking.

Interested?

If you are organised, proactive, reliable and enjoy keeping things running efficiently behind the scenes, we would welcome your application.

- Please submit your resume and a brief cover letter outlining your experience, skills and suitability for the position.

📌 Administration Officer/Front of Office (Fremantle)
🏢 GIGLIA AND ASSOCIATES
📍 Fremantle