Join Victoria's Largest Healthcare Digital Transformation Program

Fixed Term Full Time Contract to October 2028

HS3 | $39.18 - $43.32 per hour

Lead the Future of Nursing and Digital Health

Grampians Health, in partnership with St Vincent's Hospital Melbourne, is delivering Victoria's first shared Electronic Medical Record (EMR) across metropolitan, regional and rural health services.

The YourEMR Program represents one of the most significant digital transformations ever undertaken in Victorian healthcare. This landmark initiative will create a connected digital patient record spanning inpatient, ambulatory and community care settings, fundamentally changing how care is delivered across the state.

We are seeking an exceptional candidate to join the Grampians Health Adoption Team as Training & Administration Coordinator and play a pivotal role in ensuring administrative voices are embedded at the heart of this transformational program, and to ensure our staff are trained successfully.

About the Role The Training & Administration Coordinator is responsible for coordinating training, workforce engagement, and administrative activities that support the successful delivery of the YourEMR Program at Grampians Health. Working closely with the Training, Change, Communications and Adoption teams, the role ensures the effective planning, scheduling and administration of program-wide training activities while supporting workforce readiness for the transition to the new Electronic Medical Record (EMR).

The role will lead the development and coordination of the Training Plan at Grampians Health, including training logistics, venue and room management, learning management system (LMS) coordination, scheduling, and training administration. The position is also responsible for supporting the recruitment, onboarding and administration of Super Users and Credentialed Trainers, ensuring an appropriately skilled workforce is in place to support implementation.

Key Responsibilities





- Leading administrative engagement across GH to ensure meaningful clinical input into EMR design and decision-making
- Identifying workforce impacts and developing strategies to support successful change adoption
- Collaborating with medical, pharmacy and allied health informatics leaders to deliver integrated clinical solutions
- Supporting education, training and readiness activities
- Provide project administrative support

Skills & Experience

You thrive in complex environments, bring others on the journey through influence and collaboration, and have strong organisation skills.

- Experience in providing administrative support in previous roles;
- Experience in supporting large scale digital transformation programs;
- Further education in a relevant field including project management, administration or data;
- Ability to work on premise at all Ballarat Base Hospital (a minimum of 3 days, and up to 5);
- Ability to travel to other Grampians Health and St Vincent’s Hospital Melbourne sites in accordance with the YourEMR Program Travel Policy.

Why Join the YourEMR Program?

This is more than a project role. It's an opportunity to leave a lasting legacy on healthcare delivery across Victoria.

You'll have the prospect to:

- Influence how future generations of staff deliver care
- Improve patient safety, connectivity and healthcare outcomes at scale
- Help create a digitally connected health system that places clinicians and patients at the centre of care

To see a full copy of the Position Description please click here

Interested?

Click APPLY or if you wish to discuss the role prior to applying, contact Laura Pumo, Executive Director - EMR Program GH & St Vincents on 048152979 for a confidential discussion.





We're actively seeking candidates for this role and will review applications as they are submitted. Applications will close when the position is filled.

If you are currently employed at Grampians Health, please sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet.

About Grampians Health

Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell.

Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

Ballarat Region

Ballarat is the largest centre in Western Victoria and the state’s fastest growing inland city. Uniquely located within easy access to Melbourne, Ballarat has some of Australia’s most significant heritage buildings and natural landscapes. To learn more about Ballarat click here - Visit Ballarat

Diversity and Inclusion

All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check. All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.

📌 Administration & Training Coordinator (Victoria)
🏢 Grampians Health
📍 Victoria