Decode Global is an Australian-based business solutions company providing integrated services across IT development, human resources, marketing, and business compliance.

We focus on delivering practical, tailored solutions that help businesses improve operational efficiency, strengthen their teams, and support sustainable growth.

Our multidisciplinary approach brings together expertise across different business functions to support clients in a agile and evolving business environment.

About the Role

We are seeking an experienced, highly organized, and proactive Administration Officer to support our daily business operations and work closely with different departments, including Human Resources.

The ideal candidate will have strong administrative experience, excellent document management skills, and the ability to take initiative, work independently, and identify opportunities to improve existing processes.

We are looking for someone who can do more than complete assigned tasks. You should be confident in taking ownership of your responsibilities, anticipating business needs, and proactively finding solutions to improve efficiency.

Key Responsibilities

Document Management & Administration

- Maintain well-organized, accurate, and up-to-date digital and physical filing systems.

- Manage document storage, naming conventions, version control, and record retrieval.

- Ensure documents are properly categorized, easily accessible, and maintained in accordance with company procedures.

- Proactively identify opportunities to improve document management processes and administrative workflows.

- Handle confidential and sensitive information with professionalism and discretion.

HR Administration & Recruitment Support

- Work closely with the HR team to support daily HR administrative activities.





- Assist in maintaining and updating HR records, employee information, and internal administrative systems.

- Support the administration of HR-related platforms and systems, ensuring information is accurate and up to date.

- Coordinate communication with job applicants, including responding to enquiries, arranging interviews, and following up with candidates throughout the recruitment process.

- Assist with employee onboarding, including preparing documents, coordinating administrative requirements, and maintaining employee records.

- Support HR with other recruitment and administrative tasks as required.

Office Management & General Administration

- Oversee office supplies, inventory, and general office organization.

- Coordinate meetings, appointments, calendars, and company events.

- Handle incoming calls, emails, correspondence, and enquiries professionally.

- Assist with expense tracking, office budgets, and administrative reporting.

- Prepare and maintain spreadsheets, reports, and other business documents.

- Provide administrative support to different departments to ensure smooth daily operations.

Process Improvement & Initiative

- Take ownership of assigned responsibilities and complete tasks with minimal supervision.

- Proactively identify administrative issues and recommend practical solutions.

- Look for ways to streamline existing processes, improve filing systems, and increase operational efficiency.

- Anticipate upcoming administrative needs and take appropriate action without waiting for instructions.

- Demonstrate flexibility and sound judgement when managing competing priorities.

Skills & Qualifications

Essential Requirements

- Minimum 2 years of relevant administrative experience, preferably in a busy office or corporate environment.

- Strong experience in document management&

📌 Administration Officer (Sydney)
🏢 Decode Global
📍 Sydney