Building Coordinator - Part-Time | Residential Construction

Office-based in Tullamarine, VIC

Part-Time (Approx. 25 hours per week)

Start Date: January 2027 (negotiable)

About Us

At Ellari Homes, we're a family-owned residential builder with a genuine passion for creating quality homes and delivering a positive building experience for our clients. We specialise in new builds, custom design and build, knockdown rebuilds, takeovers and investment homes across Melbourne's North and West. We're a small, hands-on team that values honesty, transparency, open communication and taking pride in what we do.

What makes working with us different? You'll work closely with our founders and management team, with direct access to the people making decisions. Your ideas are welcomed, your voice matters, and you'll have the opportunity to take ownership of your work and make a real impact. We're looking for a proactive, organised and hands-on Building Coordinator to join us in a part-time, office-based role, supporting both pre-construction and construction activities.

What You’ll Be Doing

Pre-Construction Coordination

- Manage and coordinate documentation required for site commencement, including contracts, permits, approvals, insurance, selections and variations.
- Liaise with clients, consultants, suppliers, trades and our internal team to keep projects progressing.
- Take ownership of pre-construction timelines, proactively following up on outstanding documentation, approvals and requirements to keep projects moving towards site commencement.
- Maintain accurate project records, documentation and updates within our construction management system.
- Assist in refining pre-construction processes, workflows and client resources.

Construction Support





- Work closely with our Construction Manager to coordinate trades, supplier orders and construction activities.
- Prepare and manage regular client progress updates, including photos and upcoming milestones.
- Coordinate post-contract variations and maintain accurate project documentation.
- Assist with inspections, practical completion, handovers and post-handover requirements.
- Support the ongoing development of construction processes, checklists and documentation.

Client Experience & Process Improvement

- Be a friendly, reliable point of contact for clients throughout their building journey.
- Respond to enquiries, follow up on outstanding matters and ensure clients are kept informed.
- Help maintain a positive client experience through clear communication and attention to detail.
- Contribute ideas and improvements to our internal systems, checklists and procedures.
- Work directly with our leadership team to identify opportunities to improve how we operate.

About You

- Previous experience in pre-construction and/or construction administration within the residential building industry is essential (ideally 1+ years).
- An understanding of both pre-construction and construction processes.
- Excellent written and verbal communication skills, with confidence liaising directly with clients, trades and consultants.
- Strong organisational skills,



attention to detail and the ability to manage competing priorities.
- Comfortable working with construction management software, or confident learning new systems.
- Proactive, resourceful and solutions-focused, with the ability to take ownership and follow tasks through to completion.
- Comfortable working independently while contributing to a small, collaborative team.
- Aligned with our values of honesty, integrity, transparency and accountability.

Why Join Ellari Homes?

- Flexible part-time hours - Approximately 25 hours per week, ideally across four to five days, with flexibility around start and finish times.
- Work directly with the owners - Based in our Tullamarine office, you'll work closely with our founders and management team, with direct access to decision-makers.
- Your voice matters - We welcome ideas, encourage initiative and give you the opportunity to take ownership and make a genuine difference.
- Opportunity to grow - As Ellari Homes grows, there's potential to move into a full-time position if that's what you're looking for, or remain part time long-term.
- A supportive, family-business culture - We're a close-knit team that values relationships, open communication and doing the right thing for our clients, colleagues and trade partners.

Ready to Join Ellari Homes?

If you're an experienced building administrator who enjoys variety, takes pride in your work and wants to be part of a close-knit team where your contribution genuinely matters, we'd love to hear from you!

To apply, please submit your resume and a brief cover letter telling us a little about yourself, your relevant experience and why you'd be a great fit for Ellari Homes.

We look forward to hearing from you!

The Ellari Homes Team

📌 Building Coordinator (Melbourne)
🏢 Ellari Homes
📍 Melbourne