This role is based in our 24 York Street office.

Position purpose

The Event Operations Coordinator assists with the detailed planning and protected on-site delivery of Australian International Boat Show (AIBS). The role supports the operational systems, documentation, exhibitor and contractor communication, site activity and compliance processes that turn the event plan into a functioning show.

The position is both hands-on and administrative. It requires a methodical person who can work accurately in the office, communicate confidently with exhibitors and contractors, and remain calm and practical in a busy event environment.

Key responsibilities

- Assist with office-based operational planning, schedules, processes and documentation for AIBS and associated functions.
- Communicate with exhibitors and contractors regarding event-space options, bookings, operational requirements, deadlines and orders.
- Prepare, maintain and update work health and safety plans, risk documentation, contractor records, inductions, incident records and other compliance material.
- Attend and contribute to site meetings, inspections, supplier meetings, venue briefings and operational reviews.
- Support floor plan,



marina plan, access, logistics, traffic, build, signage, utilities, security, cleaning, emergency and dismantling coordination as allocated.
- Assist with event orders, service schedules, permits, credentials, equipment and contractor deliverables.
- Deliver allocated operational functions on site in accordance with the approved operational plan.
- Monitor and support adherence to WHS policies, procedures and site rules, escalating unsafe activity or non-compliance promptly.
- Respond to exhibitor enquiries and requests within agreed service timeframes, provide accurate guidance and track matters to completion.
- Guide and direct visitors through formal information-desk, accreditation, meet-and-greet or wayfinding duties when required.
- Maintain clear operational records, checklists, contact lists, handover notes and post-event findings.
- Assist with operational debriefs and continuous improvement for subsequent event cycles.
- Undertake other reasonable duties supporting Informa functions and event delivery.

#J-18808-Ljbffr

📌 Event Operations Coordinator (Sydney)
🏢 Informa (Taylor & Francis)
📍 Sydney