About the role

Reach Us is seeking a part-time 12-month fixed term Event Planner based in Karratha, Western Australia, to deliver fundraising events that maximise community engagement and fundraising outcomes. Working approximately 15 hours per week, with flexibility required for scheduled events, you will report to the Chief Executive Officer and assist with managing event planning, delivery and post-event activities.

Key responsibilities

- Administer Reach Us fundraising events in line with the schedule set by the CEO.

- Coordinate event details including venues, transportation, entertainment, catering and ticketing.

- Monitor budgets, income and expenditure to maximise fundraising outcomes.

- Assist with the facilitation of event sponsorships and grants.

- Coordinate volunteers, briefings and on-the-day event support.

- Maintain positive relationships with sponsors, suppliers, volunteers, community organisations and stakeholders.

- Ensure events meet relevant permit, insurance, risk management, safety and other compliance requirements in accordance with workplace policies.





- Maintain accurate event records, sponsorship documentation, supplier agreements and correspondence.

- Assist with developing marketing materials and social media content for fundraising events.

- Provide regular updates to the CEO, raise risks promptly and undertake other reasonable duties relevant to the role.

- Assist with post-event evaluations, financial reconciliations and reports covering attendance, fundraising results, costs and improvements.

What we're looking for

- A Diploma or Certificate in event planning, or relevant experience.

- A current C Class Drivers Licence.

- Advanced Microsoft Office skills, including Word, Excel, PowerPoint and Outlook.

- Experience with Canva and Social Media

- Excellent verbal and written communication skills.

- Solid organisational skills and the ability to meet deadlines.

- The ability to manage relationships with internal and external stakeholders.

📌 Event & Fundraising Administrator - 12 months Fixed Term (Karratha)
🏢 Reach Us Pilbara
📍 Karratha