Support the voice of the architecture profession

Step into the heart of the Institute’s governance. As Executive Services Officer, you will provide high-quality administrative and operational support to the National President and National Council, the Institute’s ultimate policy-making body, in this 12-month parental leave cover role.

This is a full time, fixed term 12-months contract role based in our Melbourne office.

Applicants must have unrestricted Australian work rights.

About Us The Australian Institute of Architects is the peak body for the architectural profession in Australia, representing more than 14,000 members across the country and overseas. The Institute works to improve our built environment by promoting quality, responsible and sustainable design.

Our values are integrity, curiosity, and intention.

The Institute’s 2027-2029 strategic pillars are:

- Advocacy: advocating for all forms and stages of the profession.

- Connection: building a network of peers.

- Education: Enabling life-long learning and professional development.

- Recognition: supporting excellence and resilience in practice.

About the role The National Council is chaired by the National President and comprises twenty-two elected members representing each Chapter (state/territory). In this role you will:

- Provide administrative support to the National Presidents including diary management, travel coordination and drafting correspondence

- Assist the Head of National Council, Policy & Advocacy with National Council related matters

- Coordinate meeting logistics and documentation, maintain accurate minutes and records, and follow up on action items

- Communicate National Council actions and decisions to relevant stakeholders





- Manage governance processes, including the induction of National Councilors

- Process invoices, manage budgets and expenses, and maintain filing systems and administrative workflows

- Act as first point of contact for National President and National Council inquiries, handling confidential information with discretion

- Assume EA to CEO responsibilities when the Executive Services Manager is on leave

Please note

This role includes attending National Council meetings in-person and online (a maximum of two interstate meetings annually).

About you

- Minimum 2–3 years’ experience in an executive support, governance or administrative role

- Experience in an executive office setting or supporting senior management

- Demonstrated experience providing secretariat support to large committees, including minute-taking

- Degree or Diploma in Business or a related field, or equivalent experience (advanced certification in executive administration or office management desirable)

- Advanced Microsoft Office skills and confident use of calendar, email and virtual meeting tools

- Exceptional organisation, time management and attention to detail

- Excellent written and verbal communication, with emotional intelligence, tact and diplomacy when working with a diverse range of stakeholders

Applications

We’d love to hear from you! To keep things fair and give every candidate an equal opportunity, we review applications received through Seek only. Simply click “Apply” and submit your resume and a cover letter telling us why you’d be a great fit. The Australian Institute of Architects is committed to building a diverse and inclusive workplace, and we encourage applications from people of all backgrounds.

📌 Executive Services Officer - National Council (Melbourne)
🏢 Australian Institute of Architects
📍 Melbourne