Mobilisation and Administration Coordinator

Airpro Mechanical | Neerabup, Perth WA | Full time

Airpro Mechanical is a WA-owned contractor delivering air conditioning, refrigeration, mechanical and electrical services across mining, defence, construction and commercial projects.

We are seeking an organised and proactive Mobilisation and Administration Coordinator to join our Neerabup office in a permanent, full-time position.

Working closely with our Project Managers and wider team, you will coordinate workforce mobilisation and provide administrative support across our Projects and Service Departments.

About the role

Your responsibilities will include

- Coordinating employee mobilisations, including medicals, inductions, site access, travel and accommodation.
- Managing site-specific compliance requirements and submitting documentation through client portals.
- Maintaining employee training, trade licence, police clearance and competency records.
- Monitoring expiry dates, booking training and following up outstanding documents and approvals.
- Maintaining project documents, online databases, personnel records and mobilisation trackers.
- Liaising with employees, subcontractors, clients and Project Managers to ensure mobilisation requirements are completed on time.




- Assisting with project startup, closeout and invoicing administration.
- Providing general administration support to the Projects and Service Departments as required.

About you

You will have

- Experience in mobilisation, project administration, service coordination or a similar administrative role.
- Strong organisational and time management skills.
- Excellent written and verbal communication skills.
- The ability to manage multiple tasks and adapt to changing priorities.
- High attention to detail and accuracy.
- Proficiency in Microsoft Office, particularly Outlook, Excel and Word.
- The ability to work independently and as part of a team.

Experience with mining or construction mobilisation portals, Xero, or the HVAC, mechanical or electrical services industries will be highly regarded. What we offer

- A permanent, full-time position based at our Neerabup office.
- A varied role supporting projects across several industries.
- Training in Airpro’s systems and client requirements.
- Remuneration based on relevant experience and capability.

To apply Click Apply and submit your CV and a brief introduction outlining your relevant experience.

Work Location: In person

📌 Mobilisation and Administration Coordinator (Neerabup)
🏢 Airpro Airconditioning WA
📍 Neerabup