Are you the person everyone naturally turns to? The one who keeps things organised, notices what needs to be done before anyone asks, and genuinely enjoys making life easier for the people around you?

An exciting opportunity has become available with a successful, privately owned commercial construction business that has been delivering high-quality workplace fit-outs and refurbishments for over 15 years.

With approximately 30 employees and an upcoming move into a brand-new North Sydney office, the business is looking for an Executive Assistant & Operations Coordinator to support a personable, down-to-earth founder and help keep the wider business running smoothly.

This is a varied, people-focused role for someone who enjoys taking ownership, creating structure and making life easier for those around them.

The Role

No two days will be the same. One minute you’ll be managing the Managing Director’s inbox and diary, the next you’ll be coordinating the office move, welcoming a new employee or organising a team event.

Responsibilities will include

- Managing the Managing Director’s diary, inbox and day-to-day priorities
- Coordinating meetings, travel and general executive support
- Assisting with the upcoming North Sydney office relocation
- Managing office supplies, stationery and supplier relationships
- Coordinating birthdays, team lunches, celebrations and social events
- Supporting recent employee onboarding
- Assisting with internal communications and people and culture initiatives
- Being a trusted and approachable point of contact for the wider team
- Ensuring the office remains organised, welcoming and operating efficiently

The role is Monday to Friday, with flexibility to work from home when appropriate.

Salary: $110,000 superannuation.

About You

You'll be proactive, highly organised and naturally take ownership. Rather than waiting to be asked,



you'll spot what needs to be done, take the initiative and enjoy finding solutions.

You'll thrive in a fast-paced, collaborative environment where everyone pitches in, communicates openly and genuinely enjoys being part of the team.

Experience within construction isn't essential. Attitude, initiative and personality are far more important than the industry you've come from.

You'll also bring

- Previous experience supporting senior leaders and/or managing office operations
- Outstanding organisational and time management skills
- Excellent written and verbal communication
- Strong attention to detail
- A proactive, solutions-focused mindset
- A warm, approachable and empathetic personality
- Confidence working independently while juggling multiple priorities

Why You’ll Love It

- Join a successful, privately owned business with an outstanding reputation and a loyal base of repeat clients.
- Work directly alongside a genuine, down-to-earth founder who values outstanding people, trusts his team and empowers them to make decisions.
- Be part of an exciting move into a brand-new, modern North Sydney office and help shape the next chapter of the business.
- Enjoy a varied role where you'll become the heartbeat of the office and make a genuine impact every day.
- Join a close-knit, ambitious team with a collaborative culture, where everyone rolls up their sleeves, supports one another and enjoys celebrating success together.
- Regular monthly team catch-ups, quarterly social events and half-yearly celebrations.
- Hybrid working opportunities available.
- Genuine opportunity to make the role your own and become an integral part of a growing business.

If you’re looking for a role where you’ll be trusted, valued and able to make a genuine impact every day, this could be the perfect next step. For a confidential discussion, please contact Caroline Stark.

📌 Personal Assistant to Director (North Sydney)
🏢 Fortis Talent
📍 North Sydney