Responsibilities Ⅰ.
Office Operations & Administration
• Manage office tenancy related matters: rent, car parking, cleaning fee, office insurance and electricity bill follow-up; liaise with building manager for ad-hoc site requests.
• Coordinate office facilities: printer, internet, access control system and FCM travel platform. Administer share folder access rights.
• Process travel booking, AMEX payment and reconciliation via FCM; support finance for monthly cash flow planning.
• Handle employee name card requests (domestic printing arrangement + local urgent printing via Officeworks); prepare invitation letters and letterhead documents; manage authorised signature document pool and schedule coordination for Daniel.
• Safekeep Australian company business registration certificate; process office purchase and expense claims; manage employee gift card issuing & top-up process, access log records.
• Organise full set document packaging, filing and handover for Horsham project. Ⅱ.
ADP Payroll Administration
• Liaise with ADP payroll provider for monthly payment, invoice reconciliation and maintain contact list. Collect attendance, leave and time-in-lieu data, validate and import into payroll system; double-check ADP calculation outputs.
• Explain Australian leave entitlements to employees and troubleshoot leave system queries. Maintain historical payroll records and prepare handover packs.
• Prepare payroll reports for finance, submit PAYG withholding declarations, conduct mid-year payroll recap, support recent joiner training and final pay processing for leavers. Ⅲ.
HR Administration & Compliance
• Support onboarding & offboarding: collect onboarding documents, archive employment contracts,



maintain master templates for contract and onboarding forms, store employee personal files.
• Administer WorkCover insurance records; coordinate probation reviews, support workforce transfer (BESS team to PV team).
• Track recruitment progress for energy storage roles, align with HRBP Hennie.
• Execute team building activities, maintain activity ledger and photo archive; provide logistics support for local promotion review sessions.
• Collate compliance documents for ESG, Modern Slavery Act and internal audit. Escalate complex employee relations issues promptly. Ⅳ.
Stakeholder Coordination
• Act as single point of contact with HQ HRBP, finance, local country lead, ADP and vendors.
• Complete ad-hoc HR & admin tasks assigned by supervisor. Qualifications
• Bachelor’s degree in HR, Business Administration or related fields. Up to 3 years relevant HR / admin experience, experience as admin specialist in Australian organisation is preferred. Required Skills
• Business proficient English for vendor communication; Mandarin speaker highly preferred.
• Basic knowledge of Fair Work, Superannuation and WorkCover.
• Highly organised, detail-oriented, strong documentation & handover skills, able to prioritise multiple routine tasks, high confidentiality. Preferred Skills
• Hands-on experience with ADP payroll, FCM travel platform and shared folder permission management is a strong plus.
• Renewable / solar & storage industry experience is advantageous. Pay range and compensation package
• Competitive remuneration + Superannuation package
• Opportunity within fast-growing PV & BESS business of global leading company
• Clear guidance and documented playbooks
• Statutory annual leave and wellbeing benefits as per Australian law

📌 People & Office Specialist—Australia (Melbourne)
🏢 LONGi Solar
📍 Melbourne