Join the best. Be yourself. “Being the best isn’t just about being the best professionals. It’s about being the best place to work, grow, be yourself.” Wotton Kearney (WK) has proudly served the insurance and risk sector for over two decades. Established in 2002 with a founding partnership of two individuals, WK has rapidly evolved to become Australasia’s leading specialist insurance and risk law firm. Our commitment to excellence has been consistently recognised, consistently ranked as a band 1 insurance firm in Legal 500 and acknowledged as one of the fastest-growing law firm in Australia. The opportunity We’re looking for a highly organised and detail-driven Practice Administrator to join our General Liability team in Melbourne. In this pivotal role, you’ll provide trusted support to a Partner and their team of lawyers, playing a key part in keeping a busy litigation practice running seamlessly. This is a great opportunity for someone who enjoys being across the detail, takes ownership of their work and likes being part of a collaborative team where their contribution is genuinely valued. What you’ll do
• Provide day-to-day administrative support to a busy litigation team, ensuring smooth and efficient operations
• Assist with legal billing, including time entry, invoice preparation, and liaising with clients and accounts teams
• Manage calendars, meetings and key deadlines to support effective matter and workflow management
• Prepare, format and proofread legal documents with exceptional attention to detail
• Maintain and organise files and documentation across electronic and hard copy systems
• Communicate professionally with clients,



colleagues and external stakeholders
• Juggle competing priorities in a fast-paced environment with solid time management skills
• Take initiative, anticipate team needs, and contribute to continuous improvement
• Collaborate closely with your team to support outstanding client service and firm objectives What you bring:
• Minimum 3-4 years' legal administration/secretary experience
• Practical understanding of Victorian court systems and associated litigation processes
• Strong organisational skills and a meticulous attention to detail.
• Excellent communication and interpersonal skills.
• Ability to prioritise tasks and manage multiple deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), iManage and Aderant.
• Positive attitude, team player mentality, and a willingness to learn.
• This role is not suitable for law students or law graduates. Why Wotton Kearney? At WK, you'll join a high-performing and supportive team where your contribution is genuinely valued. We invest in our people, encourage new ideas and provide opportunities to grow your career while maintaining balance and flexibility.
• FLEX for all. We care about client outcomes, quality, and business and cultural contributions.




• Our mentoring program offers continuous support and guidance throughout your career. You'll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries.
• Our culture sets us apart. Collegiate, open, innovative, passionate about everything we do.
• We give back to the community. Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cupcakes, there's a way for everyone to contribute.
• Leaders of the pack. Work with a firm that understands its purpose, has a singular focus on the insurance industry and is excited by the potential for growth in our market
• Supporting you with generous parental leave entitlements, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and many more.

How to apply
Please navigate via the “apply now” link. We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process. If you require any accommodations or assistance during the application and interview stages please contact Katarina Mali, Talent Acquisition Business Partner on [email protected] We’re doing this recruitment in-house We are not accepting submissions from recruitment agencies for this role. We’d love to hear from you directly Any CV’s sent to Wotton Kearney by a recruitment agency will be treated as unsolicited and fees will not be payable.

📌 Practice Administrator (Melbourne)
🏢 Wotton Kearney
📍 Melbourne