D1 Store Pty Ltd, in Brunswick, VIC are looking for an Office Manager for full-time role.

Position Purpose

Reporting to senior management, the Office Manager is responsible for the efficient day-to-day operations of the company office. This includes managing the administration team, coordinating office supplies and facilities, handling correspondence and meeting arrangements, maintaining document and records systems, ensuring equipment is operational, and supporting workplace health and safety compliance. The role requires a hands-on, organised professional who can supervise staff, prioritise competing demands and maintain high standards of accuracy and service.

Main Duties & Accountabilities

- Manage the office administration team and allocate daily roles across reception, clerical support, document processing and general administration.

- Oversee inbound correspondence, phone and email enquiries, and outbound communications on behalf of the organisation.

- Coordinate meeting and boardroom bookings, prepare agendas and supporting materials, and ensure rooms are set up and ready.

- Schedule and manage office-wide calendars, appointments and travel arrangements for senior staff as required.

- Coordinate the ordering, receipt and distribution of office supplies, stationery and consumables across the organisation.

- Oversee the processing of incoming and outgoing mail, courier packages and internal document distribution.

- Liaise with external service providers (cleaners, IT support, equipment suppliers, facilities contractors) to resolve issues and queries.

- Assess office workload and decide when additional administrative support or temporary staff are needed to meet demand.

- Maintain accurate records of office supplies, assets and equipment inventory.

- Support and guide administrative staff with workload management, day-to-day administrative matters and on-the-job training as required.

- Maintain the office physical and digital records,



including filing systems, document control and archiving processes.

- Ensure office equipment (printers, phones, computers, meeting-room technology) is serviced, maintained and functioning correctly.

- Induct new office staff and provide guidance on office policies, workplace procedures and site safety requirements.

- Ensure office operations comply with occupational health and safety requirements and relevant workplace legislation.

- Contribute to continuous improvement of office layout, workflows and administrative processes to enhance efficiency.

- Report office performance to senior management, including service volumes, supplier issues and facilities status.

- Operate Microsoft Office (or equivalent) and the company in-house systems for document management, leave, expenses and administrative reporting.

Qualification & Experience Requirements

Essential:

- Demonstrated experience in office management or senior administrative roles, including supervision of administrative staff and coordination of day-to-day office operations.

- Proven experience in records and document management, correspondence handling, meeting coordination, calendar/travel management, and office supplies/inventory control.

- Experience liaising with external service providers (IT, cleaning, facilities, equipment suppliers) and supporting senior management with administrative requirements.

- Tertiary qualification in Business Administration, Business Studies, or a closely related discipline (Bachelor degree or higher).

Desirable:

- Prior experience in a retail,



commercial or professional services office environment.

- Familiarity with workplace health and safety procedures and general office compliance requirements.

Essential Skills & Attributes

- Leadership and supervision of administrative staff, including task allocation, guidance and on-the-job support.

- Strong office systems, records and document management capability.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and relevant business/administrative systems.

- Sound knowledge of workplace procedures, documentation standards and occupational health and safety requirements.

- Excellent organisational skills, attention to detail and ability to manage competing priorities.

- Clear, professional communication with staff, external service providers and senior management.

- Proactive, dependable and service-oriented approach with a commitment to efficient and well-organised office operations.

Key Selection Criteria

Applicants will be assessed against the following criteria. Candidates who clearly demonstrate the essential requirements will be considered favorably:

1. Relevant and recent experience managing or coordinating office administration functions, including staff supervision or guidance.

2. Demonstrated ability to handle correspondence, meetings, calendars, travel, supplies, mail and records accurately and efficiently.

3. Tertiary qualification in a business-related field together with practical administrative experience.

4. Strong Microsoft Office skills and capacity to work with organisational systems for document management and reporting.

5. Proven organisational ability, attention to detail, explicit communication and a proactive approach to supporting efficient office operations.

Salary - $75,000 - $85,000 plus super

Only eligible and short-listed applicants will be considered.

Pay: $75,000.00 – $85,000.00 per year

Work Location: In person

📌 Office Manager (Brunswick)
🏢 D1 Store
📍 Brunswick