SWS Lawyers is a well-respected boutique Corporate Law firm with a proud history and a reputation for excellence. We look after our people and are well known for our friendly, approachable and inclusive culture. Our people work hard every day to provide high-quality services and outcomes for our large and varied client base.

We are seeking a motivated and enthusiastic Administration Assistant to join our team in January 2027.

This is an excellent opportunity for someone who enjoys being organised, takes pride in their work, has a positive attitude and is willing to roll up their sleeves to help wherever is needed. You will work closely with our lawyers and administrative team, developing your administrative, secretarial and coordination skills within a supportive and professional legal setting.

The position is located at our Newcastle office offering 4 days per week with potential to increase based on workload and performance. Flexible working arrangements may also be considered.

About the role

This is a varied and hands on role that is central to the smooth operation of our firm. Working closely with lawyers and administrative staff, you will assist with a broad range of administrative secretarial and office support responsibilities. We are looking for someone who enjoys variety, takes initiative and is willing to learn and thrive in a team environment.

Key Responsibilities:

1. Administration - duties include calendar management, handling client calls and appointments, typing and preparing long documentation, filing, billing, dictations, opening and closing matter files, greeting clients and preparing for meetings etc.

2.



Coordination and office support – assisting with the day-to-day operations of the office, liaising with building management regarding tenancy issues and assisting with requirements, assisting with special projects and general office duties as required.

3. Legal & team support – assisting lawyers with administration tasks across a range of practice areas, preparing and collating briefs, and court or client documents, undertaking file management tasks, supporting workflow processes and helping team members.

4. Maintaining strict confidentiality and contributing positively to our team culture and firm values.

Your background:

1. At least 2-5 years’ experience as an administrative support person in a high-level corporate or legal environment.

2. Willingness to learn, enjoy training and guidance and relish the opportunity to grow with and work with experienced professionals.

3. Proficiency in Microsoft Word, Excel, and Outlook.

4. Exceptional attention to detail, efficiency, organisational skills and time management.

5. The ability to manage and prioritise tasks and take initiative as this role requires you to work independently and as part of a team when required.

6. Professional, friendly and open interpersonal and communication skills.

7. A constructive attitude and a genuine willingness to learn and play a key role in our administrative support team.

If this sounds like you and you are interested in developing your administration skills within a legal environment, we would love to hear from you.

To apply please submit a cover letter, resume, and at least 2 referees.

For any enquiries, please email ••••@swslawyers.com.au

You can read more about us and what we do at www.swslawyers.com.au

📌 Administration Assistant (Newcastle)
🏢 SWS Lawyers
📍 Newcastle