The organisation operates within the legal sector, providing comprehensive support to its leadership team across multiple locations.
About the role
The Executive & Operations Co-ordinator will report to the Chief Operating Officer and play a vital role in supporting the efficient functioning of the firm's leadership and Sydney office. The position involves coordinating administrative tasks, managing office operations, and providing board support.
Key responsibilities
Provide administrative support to the Managing Director and COO, including diary management and meeting coordination.
Prepare correspondence, reports, and presentations as required.
Co-ordinate internal and external meetings and firm-wide engagements.
Process and reconcile credit card and expense claims for the MD and COO.
Act as a primary point of contact for Sydney office services and facilities.
Support the preparation of Board papers and record minutes during meetings.
Maintain compliance with WHS requirements and assist with training of support staff.
Skills & experience
Proven experience in an administrative or executive support role, ideally within a skilled services workplace.
Strong capability in managing competing priorities and working autonomously.
Demonstrated ability to engage effectively with stakeholders at all levels.
Intermediate/Advanced MS Suite skills; experience with iManage and/or Aderant is highly regarded.
Willingness to obtain First Aid certification and/or Fire Warden training.
What’s in it for you
Opportunity to work in a newly created role within a supportive team.
Engage with senior management and contribute to the firm's operations.
Develop skills in a energetic legal environment.
J-18808-Ljbffr
📌 Executive Operations Coordinator Sydney (Australia)
🏢 People2People UK
📍 Australia
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