Head of Administration, Childcare Centre
Country Kidz Preschool in Tongala is a well-established 94-place long day care service caring for children from birth to school age.
We are open 6am to 6pm, Monday to Friday, with an on-site chef, a play-based program guided by the Early Years Learning Framework, and a team that knows and loves its local families.
The service is now operated by Bloom Childcare Pty Ltd, and we are looking for an organised, warm and capable Head of Administration to run the front office and keep our systems running smoothly.
This is a key role in our leadership team, working closely with the Centre Manager and the Approved Provider.
About the role
You will be the first point of contact for families and the person who keeps the centre's records accurate, current and compliant.
Your responsibilities will include:
Managing enquiries, tours, waitlists and enrolments, and welcoming new families
Maintaining accurate enrolment and attendance records in Xplor to support Child Care Subsidy (CCS) administration
Issuing fee statements and following up on accounts in line with our fee and arrears policies
Keeping staff records current in ChildHR, including Working with Children Checks, qualifications, training and the National Early Childhood Worker Register
Supporting rostering, staff onboarding and relief staff bookings
Maintaining compliance records and preparing documents for the regulator when needed




Family communication through Storypark, email and phone
Liaising with suppliers, ordering and general office administration
About you
Experience in an administration role, ideally in early childhood education and care
Working knowledge of CCS and childcare management software (Xplor experience is highly regarded)
Highly organised, accurate and confident with technology
Friendly and professional with families, and discreet with confidential information
A current Employee Working with Children Check, or willingness to obtain one before starting
A Certificate III or Diploma in Early Childhood Education and Care is desirable but not essential
Able to travel to Tongala daily
What we offer
Full time, permanent position, Monday to Friday, 9am to 6pm
Pay in accordance with the relevant up-to-date award
A close, supportive team and a genuine say in how our office runs
Training in our systems and ongoing professional development
Country Kidz Preschool is a child safe organisation.
All appointments are subject to a current Working with Children Check, a National Police Check, reference checks and completion of mandatory child safety training.
We welcome applications from Aboriginal and Torres Strait Islander people, people from culturally diverse backgrounds and people with disability.
#J-*****-Ljbffr

📌 Head Of Administration, Childcare Centre (Victoria)
🏢 Bloom Childcare
📍 Victoria