Action Alliance is seeking a motivated and organised Office Administrator to join our growing team.
Working closely with Project Managers, Site Supervisors and our Operations Team, you will be responsible for preparing, maintaining and managing critical project documentation, compliance records and onboarding requirements. Your attention to detail and organisational skills will help ensure all project administration, safety and quality processes remain accurate, current and compliant with industry standards.
Key Responsibilities
Preparation and maintenance of Safe Work Method Statements (SWMS)
Managing project quality assurance and compliance documentation
Coordinating onboarding requirements including White Card verification and site inductions
Maintaining project records and document control systems
Assisting project managers with administrative and compliance requirements
Liaising with site teams, subcontractors and clients as required
Ensuring all documentation is accurately maintained and submitted within required timeframes
Supporting day-to-day office administration functions
Skills and Experience
Preferred
Previous experience in construction administration,
project administration or compliance roles
Experience working with SWMS, construction safety documentation or quality assurance systems
Understanding of construction industry compliance requirements
Experience managing onboarding and induction processes
Excellent organisational and time management skills
High attention to detail and accuracy
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite, including Word, Excel and Outlook
Ability to manage multiple tasks and deadlines in a fast-paced environment
Solid work ethic and willingness to learn
Ability to work effectively within a team environment
Commitment to working full-time from our office location
What We Offer
Secure full-time position
Monday to Friday office-based role
Opportunity to work on a variety of major construction projects
Exposure to industry-leading safety, quality and compliance systems
Supportive team environment
Ongoing training and professional development opportunities
Long-term career growth within the construction industry
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