Highlights

- Manage diverse fleet including heavy trucks & refrigerated vehicles
- Oversee operations across transport, logistics & vehicle rental
- Strategic role working closely with senior management

Position summary

Our client is seeking an experienced Fleet Manager to oversee its vehicle fleet operations across its established transport and logistics business and associated vehicle rental operations in Victoria.

Youlden Trading Pty Ltd, trading as EXPRESS GROUP (AUST), provides transport and logistics services across Victoria, New South Wales and Queensland, including palletised freight transport, commercial deliveries and last-mile distribution. The company also has a business running Car & Truck Rental, which provides commercial vehicle rental services, including light commercial vehicles, heavy trucks and refrigerated vehicles.

The successful applicant will be responsible for managing fleet acquisition and disposal, vehicle leasing and rental arrangements, fleet allocation, maintenance planning, asset utilisation and operational costs. The role will work closely with transport personnel, rental operations teams and external service providers to maintain vehicle safety, reliability and cost-effective fleet operations across the business.

About the role

• Oversee daily fleet management activities across transport and vehicle rental operations to maintain vehicle availability, reliability and operational efficiency.

• Plan and coordinate the acquisition, replacement and disposal of fleet vehicles according to operational requirements, vehicle conditions and business objectives.

• Manage vehicle leasing and rental arrangements, including fleet availability, rental allocations, vehicle returns and associated asset management procedures.

• Coordinate the allocation and deployment of light commercial vehicles, heavy trucks and refrigerated vehicles to meet transport and rental requirements.

• Monitor fleet capacity and vehicle utilisation across operational locations to ensure the efficient use of available vehicles and resources.

• Develop and implement preventative maintenance schedules, vehicle inspection procedures and servicing programs to minimise downtime and extend vehicle service life.

• Liaise with maintenance providers, repair workshops,



equipment suppliers and other service contractors to coordinate vehicle servicing, repairs and technical support.

• Ensure fleet vehicles comply with applicable registration, insurance, roadworthiness, vehicle safety and transport regulatory requirements.

• Establish and maintain fleet management records, including vehicle acquisition and disposal documentation, maintenance histories, inspection reports and compliance records.

• Monitor fleet operating expenditure, including maintenance costs, fuel consumption, insurance, registration and vehicle-related expenses, to support effective budget management.

• Review fleet performance, vehicle lifecycle costs and asset utilisation to identify opportunities for cost reduction and operational improvements.

• Coordinate vehicle availability and fleet resource planning with transport operations personnel to support scheduled deliveries and customer transport requirements.

• Supervise fleet-related personnel and coordinate the activities of drivers, maintenance providers and operational support staff within the scope of fleet management.

• Develop and implement fleet safety procedures, vehicle inspection standards and operational risk management practices to support workplace health and safety compliance.

• Review vehicle incidents, breakdowns and maintenance issues, and implement appropriate corrective measures to improve fleet safety and reliability.

• Manage relationships with vehicle suppliers, leasing providers, insurers and service contractors to ensure appropriate fleet support and commercially effective arrangements.

• Prepare fleet performance reports, vehicle replacement recommendations, maintenance expenditure summaries and asset management reports for senior management.

• Evaluate fleet requirements arising from business growth, changing transport demand and rental service requirements, and recommend appropriate fleet expansion or restructuring strategies.





• Identify and implement improvements to fleet management systems, maintenance processes, vehicle allocation procedures and asset control practices.

• Work closely with senior management to develop fleet management strategies that support the company's transport operations, vehicle rental services and long-term business development objectives.

About the candidate

• Must hold a completed Diploma or higher qualification in any discipline and possess at least three years of relevant professional experience in fleet management, vehicle rental operations or a closely related field in lieu of formal qualifications.

• Must demonstrate relevant professional experience in fleet management, vehicle rental operations, transport fleet administration or a closely comparable vehicle asset management role.

• Demonstrated experience managing commercial vehicle fleets, including vehicle acquisition, replacement, disposal, maintenance and operational allocation.

• Practical knowledge of vehicle leasing and rental operations, fleet asset management procedures and commercial vehicle utilisation.

• Strong understanding of vehicle maintenance planning, servicing requirements, roadworthiness standards, registration, insurance and applicable transport safety regulations.

• Experience monitoring fleet operating costs, vehicle expenditure, asset lifecycle performance and resource utilisation.

• Demonstrated ability to coordinate fleet maintenance providers, vehicle suppliers, drivers and transport operations personnel across multiple operational requirements.

• Experience maintaining accurate fleet records, vehicle inspection documentation, maintenance histories and operational compliance reports.

• Ability to analyse fleet performance information and develop practical recommendations to improve vehicle reliability, utilisation and cost efficiency.

• Solid organisational, communication, problem-solving and stakeholder management skills.

• Proficiency in Microsoft Office applications and relevant fleet management, vehicle tracking or operational reporting systems.

• Sound understanding of workplace health and safety obligations, fleet risk management practices and safe commercial vehicle operations.

📌 Fleet Manager (Melbourne)
🏢 AQYR
📍 Melbourne