We are seeking a highly organised and detail-oriented Document Controller to manage, track, and maintain project and business documentation. This role is critical in ensuring accurate record-keeping, compliance with company standards, and efficient document flow across teams.

Responsibilities

- Manage and maintain document control systems, ensuring all records are accurate, up-to-date, and easily accessible
- Receive, register, distribute, and track incoming and outgoing documents
- Ensure documents meet formatting, naming, and version control standards
- Monitor document workflows and ensure timely approvals and submissions
- Maintain document registers, logs, and databases
- Coordinate with internal teams and external stakeholders regarding documentation requirements
- Archive and retrieve documents in accordance with company policies
- Support audits by providing required documentation and records
- Identify and implement improvements to document control processes.
- Analytical Skills - Strong ability to analyse project requirements and develop accurate cost estimates.
- Attention to Detail - Ensures all aspects of the estimation process are completed accurately and comprehensively.
- Industry Knowledge - In-depth understanding of the security systems industry, including relevant technologies, materials, and labor requirements.




- Communication Skills - Ability to clearly explain and justify estimates to both technical and non-technical stakeholders.
- Time Management - Capable of managing multiple estimation projects simultaneously and meeting deadlines.
- Vendor Management - Experience in negotiating with suppliers and managing vendor relationships to ensure competitive pricing.
- Technical Skills -: Proficiency in Simpro estimation software, spreadsheets, and project management tools.

Qualifications and System Knowledge or Experience

- Proven experience in a Document Controller or administrative role
- Robust organisational and time management skills
- High attention to detail and accuracy
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience with document management systems (e.g., SharePoint, Aconex, or similar) is highly regarded
- Excellent communication and interpersonal skills
- Ability to work independently and manage multiple priorities.
- Location - The role is based in the office 5 days per week, and may also require occasional travel to client sites’
- Reporting Structure - Reports to the Enterprise Manager and collaborates with other departments for client solutions and strategies.

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📌 Document Controller (Brisbane)
🏢 ACG
📍 Brisbane