About the role

We are seeking an Accounts Administrator to manage core finance operations across accounts receivable, accounts payable, payroll, reconciliations, reporting and compliance. Reporting to the General Manager, this part-time position will work closely with project delivery and operations teams, clients, subcontractors, suppliers and the external accountant. The role supports accurate financial control, timely reporting and effective coordination between Procore and Xero.

Key responsibilities

- Manage the end-to-end accounts receivable function, including client invoicing, progress and payment claims, debtor follow-up and collections.

- Manage accounts payable, including supplier and subcontractor invoice processing, purchase order matching, payment schedules and payment runs.

- Process payroll, including timesheet reconciliation, award and enterprise agreement interpretation, leave accruals, PAYG withholding and superannuation.

- Prepare monthly client payment claims with supporting documentation, cost substantiation and reconciliation to approved contract sums and variations.

- Prepare KPI reports, monthly financial report packs and contractual client reporting.

- Complete bank, credit card and general ledger reconciliations and support month-end and year-end close.

- Maintain accurate cost coding, cost centre and project allocation of transactions in Xero and Procore.

- Prepare BAS, IAS, PAYG and superannuation lodgements in conjunction with the external accountant.

- Coordinate data, transactions and required actions between Procore and Xero.

- Maintain supplier and subcontractor compliance records, including ABN/GST registration, insurances and licences, and verify compliance before payment.

- Assist with budget preparation, cash flow forecasting and variance analysis.





- Maintain accurate, confidential and auditable financial records, registers and filing systems.

- Respond to finance queries and liaise with clients, subcontractors, suppliers and the external accountant.

- Provide general finance and administrative support to project delivery and operations teams.

- Monitor aged debtors and creditors, resolve discrepancies and escalate financial risks, cost overruns and payment disputes to the General Manager.

- Support internal and external audits by providing complete and accurate records.

- Identify and recommend improvements to finance processes, controls and reporting.

- Maintain compliance with ATO and Fair Work obligations, company policies, delegations and financial controls.

- Support quality assurance and HSEQ requirements, including maintaining registers, reporting non-conformities, following documented procedures and participating in continuous improvement.

What we're looking for

- Minimum five years' experience in accounts management.

- Formal accounting qualification.

- Intermediate Microsoft Excel skills, including formulas, lookups and pivot tables.

- Experience using Xero accounting software.

- Experience with Procore Construction software is preferred.

- Knowledge of payroll processing and Australian payroll compliance, including PAYG, superannuation, awards and leave entitlements.

- Proficiency in Microsoft Word, Outlook and Teams.

- High-level numeracy, accuracy and attention to detail.

- Strong written and verbal communication and stakeholder liaison skills.

- Ability to work autonomously, prioritise tasks and meet deadlines in a part time role with agreed days and hours.

- Discretion when handling payroll and commercial financial information.

- Unrestricted Australian working rights and a satisfactory National Police Check.

📌 Accounts Administrator (Bella Vista)
🏢 NALG Envirotech
📍 Bella Vista