Administration Assistant

Kepal Building Services Pty Ltd | Bendigo, VIC | Full-Time Kepal Building Services is a locally owned and operated Building & Maintenance Services Company based in Bendigo, delivering services across Victoria. We work across social housing, emergency repairs, insurance and remediation, local government property works, and NDIS/disability upgrades.

The Opportunity

We are looking for an organised and motivated Administration Assistant to join our team in Bendigo. Working alongside and supporting our Project Manager, you will provide day-to-day administrative and project support, helping ensure projects, maintenance works and general business operations run smoothly and efficiently.

This is a varied role suited to someone who enjoys being organised, taking initiative and supporting others. You will assist with coordinating jobs, monitoring work progress, preparing reports, maintaining accurate records and communicating with trades, suppliers, clients and internal team members.

You will play an important role in supporting the Project Manager and helping keep projects and daily operations on track.

About the Role

Your day-to-day responsibilities will include:

- Providing administrative and coordination support to the Project Manager
- Assisting with the coordination and monitoring of maintenance works and projects
- Scheduling trades and assisting with job allocation and follow-ups
- Monitoring job progress and following up outstanding works to ensure required timeframes are met
- Communicating with trades, suppliers, clients and internal team members regarding job updates and scheduling
- Assisting with client portals, job updates and general correspondence
- Obtaining trade availability, quotes and required job information
- Assisting with the preparation and processing of quotes, purchase orders and invoices
- Preparing and maintaining project documentation, reports and spreadsheets
- Assisting with reviewing job costs, expenses and project information
- Following up outstanding paperwork, photos,



certificates and other required documentation
- Maintaining accurate job records and ensuring information is entered into relevant systems
- Assisting with monitoring project progress, budgets and targets
- Providing general administrative support to the Project Manager and wider team
- Identifying outstanding tasks and following up to ensure they are completed

About You

We're looking for someone who is organised, reliable, proactive and a strong communicator. You will enjoy working in a busy environment, supporting a Project Manager and helping a team achieve its goals. You'll be comfortable juggling a variety of administrative tasks, communicating with different people and taking ownership of tasks to ensure things get done.

Building, construction or maintenance industry experience would be highly regarded, as would experience in project administration, scheduling, job coordination or general administration.

To be successful, you will have:

- Strong organisation and time management skills
- Excellent attention to detail and the ability to maintain accurate records
- Confident communication and interpersonal skills
- A professional and friendly phone manner
- Positive computer skills, including Microsoft Word and Excel
- The ability to manage multiple tasks and keep work on track in a busy environment
- A practical, logical approach to problem-solving
- Initiative and a willingness to learn
- The ability to work independently and as part of a team
- Reliability, accountability and a positive, can-do attitude
- A current Australian Driver Licence

Why Kepal?

At Kepal, we value our people and provide more than just a salary.

Our employee benefits include

- Market-matched base salary
- Performance-based bonus
- Personal Development Allowance
- Monthly staff luncheon
- Supportive and collaborative team environment
- Opportunities to develop your skills and grow within the business

Apply Now

If you're an organised and motivated individual who enjoys supporting others, keeping things on track and being part of a team, we'd love to hear from you. Apply now to join the team at Kepal Building Services.

📌 Administration Assistant (Bendigo)
🏢 Kepal Building Services
📍 Bendigo