/n O'Brien Electrical Lake Macquarie is seeking interest for an Administrative Assistant. We require a self-motivated team member with office administration experience who is reliable and able to work within a team and independently. /n /n ABOUT THE ROLE... /n /n This role is a critical support function for our business and its customers. You will be working with our owners and team members, contributing towards delivering a great overall customer experience. /n /n The successful team member will be responsible for the following but not limited to: /n /n
- The first point of Customer Contact - Incoming phone calls & greeting of customers and visitor's to the office and showroom
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- General administration duties including production of documents, data entry & general filing
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- Work closely with directors and operation managers
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- Providing administrative assistance to key internal staff when required
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- Liaise with site staff, suppliers, subcontractors & local authorities
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- Update & maintain CRM and various registers /n
- Attend & process requests for work order and quotes
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- Scheduling jobs and managing workflow schedules
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- Assist in preparation of invoices & quotations
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- Creation of Purchase Orders to suppliers and subcontractors
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- Assist/organise materials for projects including deliveries
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- Assist & maintain stock management including stock takes /n
- Processing of some Accounts Payable/Accounts Receivable duties
/n /n /n ABOUT YOU... /n /n To be successful in this role you will have the following skills and attributes: /n /n
- A professional phone manner with excellent communication skills
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- Ability to work efficiently & multi-task under pressure
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- Have exceptional organisational skills
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- Have a strong customer service focus
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- Attention to detail & a positive "can do" attitude
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- Ability to work as a team player and independently
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- Ability to forward-think and show initiative
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- Ability to pick up new skills quickly and maintain accurate information
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- Be a clear and logical thinker, able to comprehend issues and work to resolve them effectively
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- Computer skills including use of Microsoft Programs and Google Apps (preferred)
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- Experience with Simpro software (an advantage)
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- Experience with Xero (an advantage)
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- Knowledge of the electrical industry (an advantage)
/n /n The position is full time (Monday to Friday) This is a terrific prospect to work with a close-knit team. /n /n If you are a highly motivated and energetic individual with strong communication skills, looking for a challenge and to make your mark on the growth of an expanding company, then we would like to hear from you. /n Apply Now!