Schedule 5 – Request for Quotation Labour Hire Services

This RFQ is issued under clause 11.2 of the Head Agreement for People Panel (Phase 2 – Labour Hire Services) Standing Offer Notice (SON3965020) between the Service Provider and the Department of Finance for the provision of Labour Hire Services to the Australian Government.

Use of the template is encouraged to ensure standardisation and consistency.

Drafting notes are highlighted. Yellow highlights would generally be filled out by the Entity, blue by the Service Provider.

Non-corporate Commonwealth Entities must:

- only approach small and medium enterprises (SMEs) to quote for procurements with an estimated value under $125,000 (including GST), unless paragraph 5.5 of the CPRs is used.

All Entities must:
- approach at least one SME to quote for procurements with an estimated value of

$125,000 (including GST) and above.

SMEs can be identified through the search tool or supplier matrix via the People Panel website. Refer to the panel user guide for more information on these requirements.

Request For Quotation for Services

Entity Information

Entity

Department of Defence

Entity ABN

68 706 814 312

RFQ Reference

109144

Entity Representative

Name: Andrew Flahive

Position: Assistant Director

Address: Russell Offices, Canberra

Email: [email protected]

Contact number: 02 5108 8782

Mobile: (phone hidden)

Request For Quotation for Services

RFQ and Proposed Order Details

RFQ Title

Command, Control, Communications and Computers Design and Autonomous Systems Integration (C4DASI) – C4 Governance and Assurance Support.

RFQ Release Date

11 Nov 2026

RFQ Closing Date

07 Dec 2026

Proposed Order Commencement Date

18 Jan 2027, negotiable up to 01 Feb 2027

Proposed Order Term and/or Completion Date

30 Jun 2027

Options to extend The Entity may extend the Contract for a further 6 months by providing written notice to the Service Provider at least 10 Business Days prior to the Order Completion Date.

Transition Out Period and requirement for transition out plan (clause 17 of Schedule 2 (Labour Hire Services))

Prepare hand over notes as directed by the team lead prior to the end of the contract.

Engagement Type

Placement Service

Placement of a candidate as a non-ongoing APS employee

(clause 15 of Schedule 2 (Labour Hire Services))

APS6, Strategic and International Policy Officer

NV1 minimum security Clearance, PV desirable to support regular TS meetings.

NOTE: Due to the introduction of the Fair Work Legislation Amendment (Secure Jobs, Better Pay) Act 2022, non-ongoing employment contracts must not exceed 12 months for the initial term. The term can be extended for 6 months however the total engagement length must not exceed 18 months. Refer to your entity’s recruitment team for advice.

Introduction Services

Introduction of an employee to an Entity resulting in a section 26 transfer

APS6, Strategic and International Policy Officer

[Fee amount GST exclusive]

Request For Quotation for Services

(clause 14 of Schedule 2 (Labour Hire Services))

[Fee total GST inclusive]

NV1 minimum (PV Desirable to support regular TS meetings)

Labour Hire Workers

Entity to complete

APS equivalent classification

APS6

Referred or Non-referred Labour Hire Worker

Non-referred

Pay scales

Service Category

APS6

Job Family

Strategic and International Policy

Job Role

Strategic and International Policy Officer

Security Clearance Requirements

(clause 4.1 of Schedule 2 (Labour Hire Services))

Negative Vetting 1, PV desirable

Request For Quotation for Services

Number of hours per week

35-40

Number of weeks required

22-26 Weeks

Service Provider to complete

Hourly amount paid to Labour Hire Worker

(before tax, excluding compulsory superannuation contribution)

[$ per hour]

Casual Loading (if applicable)

[$ per hour]

Agreed Base Salary - subtotal

[$ per hour]

Workers compensation insurance

[$ per hour]

Payroll tax

[$ per hour]

Other statutory charges (specify what these are, if any)

[$ per hour]

Compulsory superannuation contribution

[$ per hour]

Employment Oncosts - subtotal

[$ per hour]

Agreed Hourly Rate (Agreed Base Salary plus Employment Oncosts) - subtotal

[$ per hour]

Gross Profit Margin

(Fixed price fee, exclusive of GST, based on Referred or Non-Referred Gross Profit Margin as applicable for the relevant Labour Hire Worker)

[This must be expressed in this row as a GST exclusive amount]

[To be completed as per Head Agreement Schedule 3 (Pricing)]

[$ per hour]

Contract Price (hourly amount, exclusive GST)

Note that for any Hours Worked that are included as a result of the relevant Labour Hire Worker taking paid family

[$ per hour]

Request For Quotation for Services and domestic violence leave in accordance with the Fair Work Act 2009 (Cth), no Gross Profit Margin is included in the Contract Price.

GST

[$ per hour]

Contract Price (hourly amount, inclusive GST)

[$ per hour]

Other Employment costs

(by negotiation specified as a fixed price, inclusive of GST)

[$

Bulk Engagements

(clause 6 of Schedule 2 (Labour Hire Services))

Bulk engagements not to be used

Total Fees Payable under this Order

[Insert the total amount of the Contract Price/s set out above plus any additional Fees agreed, both exclusive and inclusive of GST]

Statement of Work

Statement of Work A separate Statement of Work is attached.

Request For Quotation for Services

Deliverables

Six month time and materials contract. Detailed deliverables will be recorded in a Monthly Milestone report and used as evidence of delivery and claim for payment.

Deliverable Month

Deliverable ID

Planned Days Worked (Whole Days)

Indicative Price $ (GST incl)

Jan-27

WP85-2701

10

Feb-27

WP85-2702

20

Mar-27

WP85-2703

20

Apr-27

WP85-2704

20

May-27

WP85-2705





20

Jun-27

WP85-2706

20

CONTRACT VALUE FOR FY26/27

110

TRAVEL

-

2,200.00

TOTAL CONTRACT VALUE FY26/27

110

Location In Office only. There is no ability to work from home. Office location is Building R3, Russell Offices, Canberra 2600.

Governance Meetings

(clause 3.2 of Schedule 2 (Labour Hire Services))

Service Provider is required to attend governance meetings within 1 month of the start of the contract and within 1 month of the end of the contract.

Payment Terms

Five calendar days through the Peppol Framework. OR

20 calendar days if not using the Peppol Framework

Invoicing

(clause 14.4.2(e))

Invoices are to be submitted to: [email protected] with the Purchase Order number noted in the email title and a carbon copy (CC) of the invoice sent to the directorate finance POC – advised separately.

Invoice is to include a single line for the amount to be claimed that matches the number of days in the approved Monthly Milestone Report for the Work Package.

Any approved travel for the period will be noted in the Monthly Milestone Report and a claim for travel expenses can be included in the same invoice as a single line item covering all travel expenses or as a separate invoice.

Travel

Travel expenses up to $2,200 may be reimbursable for travel to Sydney, Melbourne, Adelaide or Brisbane. Travel must be approved prior by Director C4DASI.

Entity Material

Attachment 1 – Work package Description

Confidential Information

N/A

Additional Requirements

Medical Checks and Vaccinations

(clause 27 of Schedule 2 (Labour Hire Services))

Labour Hire Worker not required to undergo medical check and/or be vaccinated against specific disease.

Request For Quotation for Services

Overtime

(clause 29 of Schedule 2 (Labour Hire Services))

No overtime permitted.

Work from Home or Flexible Work

(clause 23.2 of Schedule 2 (Labour Hire Services)

Work From Home is not permitted for this Work Package as the majority of tasks will be undertaken on the Defence Secret Network and inaccessible outside of secure premises.

Intellectual Property

(clause 20.1.1)

No changes to the default position in clause 20.1.1.

Personnel Requirements

N/A

Entity software system, platform or solution

(clause 3.2 of Schedule 2 (Labour Hire Services))

The Service Provider will be required to use the Defence Protected Network and the Secret Network in relation to the provision of Services in accordance with clause 3.2 of Schedule 2 (Labour Hire Services). Defence will provide access to these networks as necessary in accordance with clause 24.

Entity Data Storage Requirements

Data will be stored in the Defence Records Management System (Objective software).

Offshore access to and storage of Entity Material

(clause 24.1.6(a))

No changes to default position in clause 24.1.6(a)

Request For Quotation for Services

Security

(clause 24.1.1)

The Service Provider must comply with any applicable security requirements specified in the Protective Security Policy Framework (including those provisions relevant to Commonwealth contracted service providers) in accordance with clause 24.1.1.

Additional Requirements

- Security

(clause 24.1.2)

No additional security requirements.

Pre-engagement checks

(clause 4.1 and 4.2 of Schedule 2 (Labour Hire Services))

No changes to the default position under clauses 4.1 and 4.2 of

Schedule 2 (Labour Hire Services)

Drug or Alcohol Testing

(clause 26.2 of Schedule 2 (Labour Hire Services))

No Drug or Alcohol Testing required

Process for Engaging Labour Hire Workers

(clause 5.1 and 5.2 of Schedule 2 (Labour Hire Services))

No changes to the default position under clause 5.1 and 5.2 of Schedule 2 (Labour

Hire Services)

Changes to Labour Hire Workers

(clause 7.1 of Schedule 2 (Labour Hire Services))

No changes to the default position under clause 7.1 of Schedule 2

(Labour Hire Services).

Other Employment Costs

While travel outside of the Canberra region is not expected, the Service Provider must include an amount of $2,200 to cover the cost of any unexpected travel outside of the Canberra region.

Liability

(clause 19.1)

N/A

Entity Insurance Requirements

(clause 18.1.1 and clause 18.1.2)

No Additional Insurance Requirements.

Request For Quotation for Services

Entity Service Levels

(clause 8.2.1)

The Service Provider must comply with the following Entity Service Levels which are measured across all Orders the Entity has with the Service Provider, in accordance with clause 8.2.1.

Use the Monthly report as agreed by the supervisor.

Timesheets

(clause 28.2 and 28.3 of Schedule 2 (Labour Hire Services))

No additional Timesheet form and substance requirements.

No changes to the default position under clause 28.3 of Schedule 2 (Labour Hire

Services)).

Knowledge Transfer

(clause 22.1(e))

No additional Knowledge Transfer activities required.

Request For Quotation for Services

WHS Plan

(clause 16.10.2)

No WHS Plan required.

Reporting to Entity

(clause 1.5 of Schedule 8 (Reporting))

Monthly Milestone Reports will be generated with the Labour hire worker in accordance with clause 1.5 of Schedule 8 (Reporting) and submitted as proof of work delivered during the period and can be used as the basis for a claim for payment by the Service Provider.

Governing Law and Jurisdiction

(clause 35.6.1)

ACT.





Use of AI Systems The Service Provider must provide information in its RFQ response about its proposed use of AI Systems in the delivery of the Services.

Information provided by the Service Provider may form part of the Order. The Entity may include additional requirements in the Order regarding the Service Provider’s use of AI Systems (consistent with the Artificial Intelligence model clauses in the Australian Government’s Digital Sourcing ClauseBank from time to time).

“AI System” means the machine-based system that, for explicit or implicit objectives, infers, from the input it receives, how to generate outputs such as predictions, content, recommendations, or decisions that can influence physical or virtual environments.

Different AI Systems vary in their levels of autonomy and adaptiveness after deployment.

Entity-specific policies

(clause 16.1.1)

No additional Entity-Specific Policies.

Request For Quotation for Services

Other Additional Requirements

- The Service Provider agrees to the Commonwealth’s right to change or terminate the focus areas of the deliverables to reflect its priorities.
- Each Labour Hire Worker proposed is to attach their CV that outlines their relevant skills and experiences.
- Each Labour Hire Worker proposed in the bid is to answer the selection criteria and may use the response template in Attachment 2.
- The C4DASI Directorate will provide access to its Objective data repository, including other relevant data repositories, on both on the Protected and Secret networks, including access to extant and emerging C4 Design Guidance documents as well as relevant analysis documents, models and data.
- The Director C4DASI and C4 Design Team Leads will provide guidance on the work package priorities and the plan for monthly deliverables.
- The C4DASI Directorate will provide a template for Monthly Milestone Reports.
- Defence will supply workstations in Building R3, Defence Russell Offices, Canberra.

Commonwealth Policy Requirements

Shadow Economy Policy

N/A

Indigenous Procurement Policy

N/A

Australian Industry Participation Plan

N/A

Evaluation Criteria

Responses to this RFQ will be evaluated against the following criteria:

- The Service Provider’s demonstrated understanding of the Services required.
- The Service Provider’s demonstrated capability and capacity to provide the services.
- The extent to which the Fees proposed provides value for money for the Australian Government.
- The extent to which the Service Provider’s response presents any risks, including in the Service Provider’s proposed use of AI Systems.
- The Work Package evaluation criteria completed for each Labour Hire Worker proposed by the Service Provider as applicable to this WP (max 400 words per criteria addressed, Attachment 1)
- The Service Provider may complete Attachment 2 – Evaluation Criteria Template for each Labour Hire Worker proposed in their response.
- The Labour Hire Worker Security Clearance Status – NV1 minimum for this WP.

Responding to this RFQ The Service Provider is required to complete the following information:

[Service Provider’s Representative] [Service Provider’s Name]

[Service Provider’s Address] [Service Provider’s ABN]

[Service Provider’s email address]

In responding to this RFQ, the Service Provider should:

- describe its understanding of the Services required [Service Provider response]
- detail its capability and capacity to provide the Services described in the Detailed Statement of Work

Request For Quotation for Services

[Service Provider response]

The Service Provider is also required to:

- identify any Subcontractors nominated to provide the Services and their role in the delivery of the Services

[Service Provider response on subcontractors]
- disclose any conflicts of interest it would have with the delivery of the Services

[Service Provider declaration on conflict of interest]
- include any information in its respond that it requests to remain confidential

[Service Provider response on confidential information]
- confirm if it is eInvoicing (Peppol) enabled [Service Provider response on PEPPOL capability]
- confirm if it holds current State or Territory licencing that may be required to provide Labour Hire Services for the location(s) identified in this RFQ

[Service Provider response on licencing]

Tax residency - for quotations greater than $200,000, GST inclusive

- Identify your organisation’s country of tax residency.

[Service Provider response on country of tax residency]

Service Provider Confidential Information

Period of Confidentiality

- Insert your organisation’s ultimate parent entity’s country of tax residency (if different from above).

[Service provider response of parent company tax residency - NOTE: Complete with “AS ABOVE” if same as your organisation’s country of tax residency- refer to Country of tax residency disclosures | Treasury.gov.au for further information.]

- identify the Labour Hire Worker’s unique identifier from CRIIS.

The Service Provider is also required to:
- - confirm whether any AI Systems will or will not be used in connection with delivery of the Services

Category

Information to be provided

AI Systems The names of the AI Systems that will be used (e.g. ChatGPT, Copilot)

Purpose and application

Describe how each AI System will used to support the delivery of Services (e.g. drafting support, data analysis)

Extent of use

Outline the scale of involvement of AI

Systems in delivering the Services (e.g. limited support, automation of analysis)

Data handling

Identify if and what Commonwealth data or information would be input, processed or stored in the AI System, including the data location and security controls.

Governance and oversight

Outline the measures in place to ensure the protected and responsible use of AI Systems in delivery of the Services.

📌 Secretariat Officer (Canberra)
🏢 SOS Recruitment
📍 Canberra