St Gabriel’s School | Events Coordinator

COMMENCEMENT DATE: IMMEDIATE START

ST GABRIEL’S SCHOOL

St Gabriel’s School is a Catholic independent School in the Edmund Rice tradition providing high-quality education for primary and secondary students with intellectual disabilities across Kindergarten to Year 12.

St Gabriel’s is dedicated to educating and empowering students with special needs through a personalised, holistic education. Guided by the values of the Catholic and Edmund Rice traditions, we are committed to nurturing the unique talents of each student, enabling them to thrive both in school and in the broader community. We focus on fostering independence and providing tailored learning experiences in a purpose-built environment that promotes excellence in special education.

The School is proud to offer a strong, inclusive educational environment where staff are valued, supported, and empowered to collaborate in guiding students’ learning and personal growth.

St Gabriel’s Commitment to Child Safety

St Gabriel’s School is a Child Safe organisation. The School has zero tolerance for child abuse and is committed to acting in children's best interests and keeping them protected from harm.

Shortlisted applicants will be required to demonstrate their commitment to maintaining a safe environment for children and young people during the recruitment process. Employment is subject to child protection screening, including verification of a current Working with Children Check with the Office of the Children’s Guardian and referee checks from recent employers.

The Opportunity The Events Coordinator at St Gabriel’s School (the School) is a dynamic role responsible for planning, coordinating, and delivering high-quality events and marketing initiatives that enhance the school’s profile, engagement, and community presence. This position supports the school’s strategic objectives by managing event logistics, assisting with marketing campaigns and stakeholder engagement, ensuring seamless execution and positive experiences for students, staff, and the wider community.



The position will be permanent part-time (0.8 FTE).

Key Responsibilities

Key responsibilities include, but are not limited to:

- Lead the planning, development and execution of a program of fundraising events that deliver on fundraising targets, build engagement amongst the wider community and grow awareness of St Gabriel's School.

- Leading the planning and execution of St Gabriel’s internal events including staff events and student/family events.

- Collaborate with the Marketing and Fundraising Manager for guidance on marketing activities and overall event strategy, and work closely with the Executive Team and wider administration to ensure alignment and support.

- Develop event plans, including compiling detailed run sheets, designing floorplans, and managing the invoicing process.

- Creating and sending event invitations and post-event communications, and tracking RSVPs.

- Sourcing raffle prizes and auction items for fundraising events.

- Adhere to project deadlines and budgets while integrating risk management into all event planning and delivery.

- Assisting with developing, strengthening and maintaining relationships with donors, community and corporate supporters and other external and internal stakeholders.

- Provide support to the Marketing and Fundraising Manager with fundraising campaigns and marketing initiatives.

- Assist in taking photographs for social media when required.

- Manage administrative systems and databases, including marketing, fundraising, and community databases.

- Provide administrative support to the Marketing Department.

- Be available for after-hours and weekend events as required.

- Assist in managing volunteers for events.





- Coordinate the Parent Events Committee to support event planning and execution.

SELECTION CRITERIA

- Commitment to the Catholic and Edmund Rice ethos of the school.

- Willingness to undertake ongoing professional development.

- Proven experience in event management, marketing and stakeholder engagement.

- Excellent PC skills using a wide range of software.

- High level of attention to detail.

- Excellent written and verbal communication skills.

- Excellent organisational skills.

- Ability to work collaboratively as part of a team while managing multiple priorities.

- Ability to be flexible and adaptable.

- Ability to work outside of normal business hours as required.

- Current NSW Working with Children Check (WWCC) clearance.

- Driver’s licence.

- Demonstrated commitment to the NSW Office of Children’s Guardian Child Safe Standards.

- Australian Citizen, permanent resident or a valid visa with full working rights in Australia.

DESIRABLE CRITERIA

- Relevant tertiary qualification.

- Experience using Keela or other fundraising CRM and Canva.

- Experience working in a school environment and/or a not-for-profit organization.

Employment Benefits

St Gabriel’s School is a Public Benevolent Institution, and as such, we offer the option to package a portion of your salary as a tax-free fringe benefit, enhancing your take-home pay.

How to Apply For a full Position Description, please email: *****@stgabriels.nsw.edu.au

Applications are open until 5 pm EST Friday, 11 December 2026.

Early applications are encouraged, as St Gabriel’s School reserves the right to interview and appoint before the closing date.

Please include -

- A current resume with the contact details for three (3) referees from most recent employers.

- A cover letter addressing essential criteria and outlining your suitability for this role.

Address applications to

Mr David Cook The Principal

St Gabriel’s School

Castle Hill NSW 2154

*****@stgabriels.nsw.edu.au

📌 Events Coordinator (Castle Hill)
🏢 St Gabriel'S School
📍 Castle Hill