3 days per week | Brisbane | Work closely with the Managing Director

About the role

We are looking for an organised, proactive and personable Executive Assistant / Office Coordinator to join our team on a part-time basis, working three days per week.

This is a varied, hands-on role working side by side with our Managing Director, providing executive support while also helping keep the broader business organised and running smoothly.

We’re looking for someone who enjoys variety, takes initiative and is comfortable picking up whatever needs to be done.

What you'll be doing

Executive support

- Diary management and scheduling for the Managing Director

- Coordinating internal and external meetings and diary management.

- Assisting with travel arrangements, itineraries and travel documentation

- Formatting and reviewing business documents and presentations

- Assisting the Managing Director with ad hoc administration and business requirements

- Helping manage priorities, follow-ups and day-to-day activities

Team & office coordination

- Coordinating regular internal meetings including management and WIP meetings

- Monitoring the company's general email inbox and directing enquiries appropriately

- Assisting staff with internal and external meeting coordination

- Coordinating office requirements including stationery, merchandise, access cards and other general requests

- Liaising with external suppliers including property, insurance, marketing and other service providers

- Supporting the team with general administrative tasks as required

People & recruitment

- Coordinating employee onboarding and offboarding





- Assisting with recruitment when required, including preparing SEEK advertisements and arranging interviews

- Maintaining and updating HR documentation

- Assisting with staff events, professional development days and team activities

Events & business development

- Coordinating company events including:

Christmas and social events

Team building and career development days

Strategy days

- Coordinating incoming website and email leads with the appropriate team members

Finance & business administration

- Liaising with the accounts team regarding general business administration

- Assisting with expense and receipt management

- Assist with the management of WorkFlowMax timesheets and lead, quote and job creation.

About you

You’ll ideally be someone who is highly organised, practical and comfortable juggling a number of different priorities.

You don’t need to be an expert in every area of the role. More importantly, you’ll be someone who can work things out, follow through and take ownership.

We’d love to hear from you if you:

- Have previous experience as an Executive Assistant, Personal Assistant, Office Manager or in a similar coordination role

- Are confident managing diaries,



meetings and competing priorities

- Have strong written and verbal communication skills

- Are comfortable working with senior management and external stakeholders

- Have good attention to detail and enjoy keeping things organised

- Are confident using Microsoft Office, particularly Outlook, Word and Powerpoint

- Are comfortable handling confidential and commercially sensitive information

- Can work independently and use initiative

- Enjoy variety and are happy to help wherever needed

- Have a friendly, approachable and professional manner

- Are reliable and follow tasks through to completion

Why join us?

This role would suit someone looking for a genuine part-time position with plenty of variety and responsibility.

You’ll work closely with the Managing Director and have visibility across many areas of the business, from people and operations through to events, business development and finance administration.

It’s an opportunity to become a trusted part of the team and play an important role in keeping the business organised and moving forward.

The role is three days per week, with the specific working days to be agreed with the successful candidate.

Interested?

If you’re an experienced EA or administrator who enjoys being the person who keeps everything organised behind the scenes, we’d love to hear from you.

Please note: interviews will take place in early December, with the successful candidate commencing in January.

Please apply through SEEK with your CV and a cover letter about yourself.

📌 Executive Assistant / Office Coordinator – Part Time (Brisbane)
🏢 Escalate Consulting
📍 Brisbane