Fleet Administrator

Full Time Position

Melbourne, VIC

Hertz is more than a rental car business. It is a global company proud to dedicate itself to meeting customer needs by offering a wide variety of vehicles and services. Boasting a rich history of significant first steps, ambitious ideas and innovation, Hertz has evolved into the reputable global brand it is today.

Our global company includes our other reputable brands of Thrifty, Dollar, Ace and Flexicar. At Hertz we drive a ‘One Team’ culture which means at Hertz you will be exposed to all our different brands and be apart of a global multibrand team. We value people, driving change and winning together.

If these values resonate, then Hertz is the place for you to achieve your career goals.

To continue our success in the future of car rental, we’re looking for customer focused, high performing Fleet Administrator to join our exceptional team and grow your career!

What are the Perks?

- Generous discounts on our brands
- Employee Car Sales Program
- Car Leasing Program
- On-site Airport Parking
- Additional day leave per annum
- A focus on sustainability
- Targeted charity partnerships
- Key focus on wellbeing and safety
- WGEA Certified workplace

About the Role?

As an Fleet Administrator, you support the administration of fleet remarketing activities. A key focus of the role will be coordinating the storage and distribution of spare keys for the Hertz vehicle fleet across Australia.

You will also provide administrative support relating to vehicle licensing, dealer network allocations, RedBook coding, registration renewals, payment reconciliations, purchase orders and vehicle status updates





Key responsibilities include:

- Monitor and arrange the collection of spare keys from locations receiving new vehicle deliveries.
- Coordinate the secure storage of spare keys for the Australian fleet.
- Distribute spare keys to car sales customers across assigned regions.
- Work with third-party delivery providers to achieve efficient and cost-effective service.
- Return and dispose of registration plates within Victoria.
- Support vehicle licensing and short-term registration renewals.
- Complete RedBook coding, reconciliation and verification activities across Australia and New Zealand.
- Process vehicle additions and status changes in Cars+.
- Support payment reconciliations and notifications.
- Generate and distribute New Zealand buyback invoices.
- Create and coordinate salvage purchase orders and provide general salvage administration support.
- Provide leave coverage and general administrative assistance to the Fleet Team
- Assist with improving fleet and technical programs across Australia and Current Zealand.

About You To be successful in this position, our newest team member will have:

- A high school certificate or equivalent qualification.
- Previous experience in an administration role.
- Strong administrative, organisational and time-management skills.




- Proficiency in Microsoft Excel.
- Previous experience using Cars+ or a similar fleet management system would be advantageous.
- A current full driver’s licence.
- Strong written and verbal English communication skills.
- A professional approach and excellent interpersonal skills.
- Strong attention to detail and the ability to maintain accurate records.
- The ability to manage competing priorities and work effectively across multiple departments.
- The ability to complete some duties indoors and outdoors in varying weather conditions.

About the Offer In return for your hard work and dedication, in addition to the company perks, you will be rewarded with:

- A competitive annual salary package
- Opportunities for career growth and development
- A supportive and collaborative team environment
- Employee benefits and a motivating company culture

At Hertz, we pledge to provide a safe and supportive work environment for everyone. We are an inclusive business that welcomes diversity, and we encourage applications from all candidates, including Aboriginal and Torres Strait Islander peoples, the LGBTQI+ community and people with disabilities.

This is a great opportunity for an experienced administrator who enjoys working in a fast-paced environment and is ready to support fleet, remarketing and maintenance operations across Australia and New Zealand.

Interested applicants are encouraged to apply with their current CV.

Please note that police background checks will be completed for external candidates as part of the recruitment process.

📌 Fleet Administrator (Melbourne)
🏢 Hertz
📍 Melbourne