About the job

Position: Homework Club Coordinator – South East (Monash University) Branch

Organization: Embrace Education

Location: Work from Home (with attendance at Homework Club sessions and occasional engagement at Monash University)

Position commencing: December 2026

Hours: 3–8 hours/week. This may fluctuate according to peak periods.

Salary Details: $31.23 per hour

Applications close 20th November 2026 at 5pm. No late applications will be considered.

About Us

Embrace Education is a vibrant, student-run not-for-profit organisation, seeking to provide educational support and mentoring to disadvantaged high school students in Melbourne, particularly those from refugee, recent migrant and disadvantaged backgrounds. Our primary focus is providing greater opportunity to local high-school students experiencing disadvantage. Through our programs, we aim to build the capabilities of refugee, culturally and linguistically diverse (CALD) and/or lower socioeconomic status (SES) students who would benefit from additional support in education.

All students participating in Embrace Education’s programs have a right to be and feel safe. As part of Embrace Education’s mission to inspire and empower disadvantaged students, we support the rights of a child and will act without hesitation to ensure a child-safe environment is maintained at all times. The welfare of students participating in Embrace Education programs is our first priority, and we have a zero-tolerance approach to child abuse.

This includes children from diverse backgrounds, disabled children as well as children of all sexualities and gender identities.

As Embrace

Education’s target demographic includes disadvantaged students of broad backgrounds, we are committed to the principles of cultural safety to ensure their wellbeing.

Tutoring takes place through three key programs:

1. Individual Tutoring (ITP): One-on-one tutoring sessions held at public libraries
2. Homework Clubs (HWC): Out-of-school-hours learning support programs delivering group sessions for students to receive additional assistance
3. In-School Tutoring (ISP): Support offered to teachers during class time

Further information about Embrace Education can be found at embrace-education.org.

The Position The Homework Club Coordinator will take responsibility for the day-to-day coordination and ongoing development of Embrace Education's Homework Club Program in collaboration with our partner schools. The successful applicant will oversee the coordination and support of volunteer tutors, maintain strong relationships with partner schools, monitor program delivery and lead the program's grant applications and reporting.

The role requires regular communication with school contacts, volunteer tutors, the Embrace Education committee and other staff. The successful applicant will need to work autonomously,



demonstrate initiative and take ownership of the program, while collaborating with the wider team to identify opportunities to improve and expand its reach.

Key Responsibilities and Duties The key responsibilities of the Homework Club Coordinator include, but are not limited to:

- Creating and managing rosters of volunteer tutors across partner schools, maintaining regular communication with tutors, monitoring session attendance and meeting regularly with tutors to provide support
- Maintaining positive relationships with partner schools through regular correspondence with nominated school contacts, including offering available volunteer tutors, confirming session dates, understanding each school's needs and responding promptly to any issues that arise
- Maintaining an accurate and up-to-date database of active tutors and ensuring all program information is appropriately recorded, stored and accessible
- Coordinating the end-of-semester feedback process with volunteer tutors and school teacher coordinators, and using feedback to monitor, evaluate and improve the program
- Attending Homework Club sessions at partner schools to monitor program delivery, identify and address issues early, and ensure schools and tutors are adequately supported
- Taking the lead in preparing grant applications and reports for the Homework Club Program, in collaboration with the committee and staff, ensuring funders receive accurate and timely information about program activities and outcomes
- Working with the committee and staff to promote, expand and improve the Homework Club Program, including fostering new school partnerships and enhancing the tutoring experience
- Contributing to the broader strategic planning of Embrace Education and collaborating with the committee and staff on other organisational projects
- Ensuring a safe environment and compliance with organisational policies and procedures, as well as relevant legal and legislative requirements, including Privacy and Child Safety legislation
- Attending fortnightly committee and employee meetings (alternating weeks) within operating hours of 7am–7pm, subject to committee availability
- Responding promptly to all communications
- Undertaking any additional tasks as reasonably required by the Embrace Education Committee

Other Requirements

- Ability to attend Homework Club sessions at partner schools in the South East (Monash) region, as required




- Availability to attend fortnightly committee and employee meetings (held on alternating weeks) within operating hours of 7am–7pm, subject to committee availability
- Ability to work autonomously and manage competing priorities within a flexible, part-time workload
- Current university student

Key Selection Criteria

Essential

1. Passion for addressing educational inequality and commitment to the values and mission of Embrace Education
2. A commitment to protecting the safety and wellbeing of children and young people
3. Excellent written and verbal communication skills, including the ability to build and maintain positive relationships with a range of stakeholders
4. Strong organisational and administrative skills, including time management, attention to detail and computer literacy (e.g. Microsoft Word, Microsoft Excel and email)
5. Ability to demonstrate initiative, take ownership of responsibilities and work autonomously in a self-directed capacity
6. Strong interpersonal skills, cultural awareness and sensitivity, and a commitment to culturally safe practice, including the ability to engage effectively with tutors, school staff and students from culturally and linguistically diverse backgrounds
7. Robust written communication skills, particularly the ability to prepare clear and compelling reports and grant applications
8. Ability to manage competing priorities and meet the availability requirements of the role

Preferred (but not necessary)

1. Experience coordinating volunteers, managing teams or working in a similar coordination role
2. Experience working with schools, educational programs or community organisations
3. Experience in grant writing, report writing or funding applications
4. An understanding of pedagogy, the learning needs of students in tutoring settings and the impacts of educational disadvantage
5. Familiarity with state Child Safety Standards and National Principles for Child Safe Organisations
6. Practical experience or expertise in education, social policy, community work or related fields

The successful candidate is required to have an Employee Working with Children Check or be willing to obtain one.

APPLY NOW

Applications should consist of

1. Short covering letter (no more than one page in length) introducing yourself, your background and your motivations for applying
2. CV
3. Concise response to the essential Key Selection Criteria (no more than two pages), addressing how you meet each of the selection criteria

Note: Please name all documents you attach using the following convention: [Name][date].

Applications should be addressed to Noa Pitt at [email protected] by the closing date. Any questions about the application process can also be directed to the same contact.

Successful applicants should note that interviews will commence on the 23rd of November, via zoom.

📌 Homework Club Coordinator (Melbourne)
🏢 Embrace Education
📍 Melbourne