St Paul’s Grammar School is seeking an Executive Assistant to the Principal to provide high-level executive support to the Office of the Principal and contribute to the effective operation of the Board of Directors. This permanent full-time position will manage complex administration, stakeholder relationships, communications, travel, events, governance records and office operations while exercising discretion, confidentiality and sound judgement.

Permanent Full-Time Position

Commencing January 2027

What we're looking for

- Demonstrated experience handling sensitive and confidential information with discretion, professionalism and integrity.
- Advanced proficiency in Microsoft 365 applications, including Outlook, Copilot, Word, Excel, PowerPoint, Teams, SharePoint, OneDrive, Bookings, Forms and Lists.
- Competence using database systems, with exceptional attention to detail in data management, document control and record-keeping.
- Solid organisational skills, sound judgement and the ability to manage competing priorities and meet deadlines.
- Excellent oral and written communication skills and the ability to engage professionally with the school community.
- Commitment to knowledge sharing and providing guidance and training to colleagues.
- Current First Aid Certificate, including CPR,



and a current Working With Children Check.
- Experience as an executive assistant to a Principal, C-level executive, General Manager, Board of Directors or similar is desirable.
- Experience in Board administration, minute taking, action tracking, Board Portal systems and governance records is desirable.
- Experience with school databases, learning management systems, artificial intelligence tools, Power Automate or Power BI would be beneficial.
- Experience in human resources, recruitment, staff induction, social media, strategic planning or progress reporting would be highly regarded.
- Willingness to support the school’s Christian mission, comply with its policies and Code of Conduct, and contribute positively to the wider school community.

For more information and to download a Job Prospectus, please visit our website athttps://www.stpauls.nsw.edu.au/contact/employment/

Information for Applicants

Closing date:Applicationsmust be received by 4pm on Wednesday 18 November 2026.

Please note that employment screening is mandatory in accordance with legislative requirements. A current Working with Children Check will be required by the successful candidate.

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📌 Executive Assistant to the Principal (Sydney)
🏢 St Paul's Grammar School
📍 Sydney