Administration Assistant (Vehicle Holding Yard)

Administration & Vehicle Coordinator

Bartons Vehicle Holding Yard

A role with variety - 50% Administration, 50% Vehicle Coordination

Are you an organised admin all-rounder who enjoys being hands-on and working in a fast-paced automotive environment?

Bartons is looking for a reliable and proactive Administration & Vehicle Coordinator to join our Capalaba Vehicle Holding Yard team.

This is a unique hybrid role combining traditional dealership administration with hands-on vehicle coordination. You’ll spend approximately half your time on administration and vehicle stock records, with the other half checking vehicles in and out, moving vehicles around the yard and coordinating transfers between dealerships.

If you enjoy variety, take pride in keeping things organised and aren’t afraid to get behind the wheel, this could be the perfect opportunity for you!

Why Bartons?

With a proud 80-year heritage, Bartons is a family-owned automotive group retailing over 850 new and used vehicles a month across 18 brands — including Hyundai, Mitsubishi, MG, Nissan, Subaru, GWM, Chery, LDV, GAC, Geely, XPeng, Forthing and Renault — from four Queensland locations.

- A genuinely supportive, people-first culture with long-term, loyal team members
- Training and real career progression opportunities
- A fun, social atmosphere with social club events, footy tickets and the annual Bartons Group Christmas party
- A rapidly growing business backed by 80 years of automotive experience

About the Role

Working from our Cleveland Vehicle Holding Yard, you’ll play an important role in keeping vehicle stock, administration and dealership transfers running smoothly.

This position offers a great balance of office-based administration and practical, hands-on vehicle coordination.

Administration & Stock Coordination - 50%

- Maintaining accurate vehicle records across our dealer management system
- Liaising with dealerships,



OEMs and internal teams
- Assisting with stock orders and sourcing vehicles for deals written
- Supporting sales, finance and delivery teams to ensure vehicles are ready on time

Vehicle Coordination & Yard Operations - 50%

- Checking vehicles into and out of the holding yard
- Inspecting vehicles and completing relevant check-in and check-out documentation
- Moving vehicles safely around the yard and between designated locations
- Coordinating vehicle transfers to Bartons dealerships
- Ensuring vehicles are correctly identified, accounted for and ready for transport or dealership delivery
- Maintaining an organised and productive vehicle holding yard

What You'll Bring

- Previous administration experience, ideally within an automotive dealership - desirable
- A current, valid driver’s licence and confidence driving a range of vehicles
- Strong organisational skills and attention to detail
- Confidence using computers and dealership management systems
- A practical, hands-on approach and willingness to get involved
- Ability to work autonomously, manage competing priorities and meet deadlines
- Excellent communication skills and a professional, reliable attitude
- Experience with Pentana or ERA systems - highly desirable

What's In It for You?

- Competitive remuneration package commensurate with experience
- Discounted private health cover, footy tickets and vehicle/caravan hire
- Access to our social club and annual events calendar
- Employee Assistance Program - free personal counselling, financial and legal advice
- A supportive, professional and fun working environment
- The opportunity to join a growing automotive group with genuine career opportunities

Our Commitment to Inclusion

Bartons is committed to building a diverse and inclusive workplace where everyone feels valued and respected. We welcome applications from candidates of all backgrounds, experiences and perspectives, and we are proud to foster an environment that reflects the diversity of our community.

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📌 Administration Assistant (Vehicle Holding Yard) (Cleveland)
🏢 Bartons
📍 Cleveland