Virtual Assistant‑Operations JobTitle: Virtual Assistant‑Operations Location: Remote EmploymentType: Part‑time(approx.20hours/week),withpotentialtoscale AbouttheRole WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice. Thisrolesitsfirmlywithintheaccountingdomain.YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe

- Operationalexecution - Workflowcoordination - Systemmanagement - Capacityoversight Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowhowtoimproveefficiencywithoutdisruptingoperationalstability. KeyResponsibilities - Organise,assign,track,andmonitortasksthroughClickUp.
- Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.
- MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.
- AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.
- Trackactionitemsandensuretasksarefollowedthroughandcompleted.
- Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.
- Monitorscopeadherenceandflaganyout-of-scopework.
- Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.




- Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.
- Supporttheonboardingofnewteammembersintocompanytoolsandworkflows. Must-HaveRequirements - Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm - StrongunderstandingofAustralianbookkeepingfundamentals(GST,BAS,payroll,super,month-end) - Hands-onexperiencewithClickUp(dashboards,workflows,templates) - ExperiencewithXero,QuickBooksOnlineand/orMYOB - Systems-orientedmindsetwithrespectforexistingframeworks - Abilitytooperateindependentlywithoutclosesupervision WhoThisRoleSuits Thisroleisidealforsomeonewithintheaccountingindustrywhoenjoysoperations,structureandexecutionmorethanpurelytechnicalaccountingwork,andwantstoworkcloselywithaCEOinagrowingaccountingpractice. We are looking for a reliable and detail‑oriented individual to assist with day‑to‑day service‑related tasks. This role involves supporting general operations, managing assigned activities, and keeping communication organized.

Responsibilities Include

- Providing virtual assistance and support for various service operations
- Organizing and tracking assigned tasks or follow‑ups
- Supporting team processes and ensuring smooth coordination
- Managing basic documentation and updates
- Communicating promptly via email and tools provided Ideal Candidate:

📌 Nurse: 6-Month Acute Care Transition & Upskilling (Melbourne)
🏢 Queensland Government
📍 Melbourne