Payroll Officer

Part-time | 0.60FTE | 3 days per week

Kilvington Grammar School is an independent ELC–12 co-educational school in Melbourne, renowned for its strong academic program, inclusive culture, and commitment to developing the whole student.

We are seeking an experienced and highly organised Payroll Officer to join our Business Office.

This is a hands-on role responsible for the accurate, timely and confidential delivery of the School’s end-to-end payroll function. Working closely with Human Resources and the Business Office, you will ensure our people are paid accurately and on time while providing responsive and professional support on payroll matters.

About the role The Payroll Officer will manage the day-to-day payroll function using Micropay, including employee payments, deductions, superannuation, leave, allowances, payroll variations and termination payments. The role also works with information flowing between ConnX and Micropay, identifying and resolving discrepancies in partnership with Human Resources.

Key responsibilities include

- Managing accurate and timely end-to-end payroll processing.

- Maintaining employee payroll records and processing approved employment changes.

- Processing timesheets, casual hours, additional duties, allowances and payroll variations.

- Completing payroll reconciliations and resolving discrepancies.

- Managing PAYG withholding, superannuation and Single Touch Payroll requirements.

- Preparing regular and ad hoc payroll reports.

- Supporting financial year-end processing, audit and statutory requirements.





- Responding to employee payroll enquiries professionally and efficiently.

- Working closely with Human Resources and Finance to maintain accurate employee and payroll information.

- Maintaining payroll procedures and identifying opportunities to improve processes and controls.

About You

You will be an experienced payroll professional who takes pride in accuracy, confidentiality and providing a high level of service.

You will ideally bring

- Experience in end-to-end payroll processing, ideally within a school, education or similarly complex employment environment.

- Experience with Micropay, which is highly desirable.

- Strong knowledge of Australian payroll requirements, including PAYG withholding, superannuation and Single Touch Payroll.

- Experience interpreting employment conditions, enterprise agreements and employment contracts.

- Strong reconciliation and numerical skills with excellent attention to detail.

- Strong Microsoft Excel skills.

- The ability to investigate discrepancies and resolve issues efficiently.

- Excellent organisation and time management skills, particularly around recurring payroll deadlines.

- A professional, approachable and discreet manner when dealing with confidential employee information.

Why Kilvington?





Kilvington Grammar School is a values-based learning community where academic achievement and student wellbeing are equally important. Our people work within a supportive and collaborative environment built on solid relationships, professionalism and care.

This is an opportunity to take ownership of an important function within the School while working closely with both the Human Resources and Business teams.

Position Details

- Part-time, 0.60FTE

- Three days per week

- 8:30am to 4:30pm

- Five weeks' annual leave per completed year of service, pro rata.

- Current Working with Children Check (Employee) and National Police Check required.

Child Safety Statement

Kilvington Grammar School is committed to child safety and the wellbeing of all children and young people. We have zero tolerance for child abuse. All staff are required to adhere to our Child Safety policies and procedures, commit to upholding professional boundaries, and undergo rigorous screening, including reference checks, Working with Children Check and VIT registration verification.

Application Guidelines

Applications should include

- A cover letter addressing your suitability for the role.

- Your curriculum vitae, including the names and contact details of at least two referees.

Please submit your application via Seek by 5pm Monday, 23 November 2026.

Only shortlisted candidates will be contacted.

For further information about Kilvington Grammar School, please visit our website: www.kilvington.vic.edu.au/about/employment-opportunities

📌 Payroll Officer (Ormond)
🏢 Kilvington Grammar School
📍 Ormond