The Research Administration Officer provides practical administrative and coordination support to the National Centre for Asbestos Related Diseases (NCARD), helping its research programs, staff and collaborators operate efficiently. Working across a portfolio of asbestos-related disease research, the position supports grant and ethics administration, research documentation, reporting, meetings and day-to-day Centre operations. The position is a full-time, 12 Months fix term role.

Key responsibilities

Administration and coordination

- Provide day-to-day administrative support to NCARD leadership and research staff, including scheduling, correspondence and meeting arrangements.

- Maintain organised electronic records, contact lists, calendars and project documentation.

- Track deadlines, deliverables and agreed actions, and follow up as required.

- Track upcoming opportunities such as grant calls and conference deadlines.

- Maintain a central database of publications, abstracts and research impact metrics.

Research support

- Assist with grant submissions, progress reports, research output records, publication lists and routine research correspondence.

- Support the preparation, formatting and collation of manuscripts, presentations, reports and other research documents.

- Assist with the administrative aspects of ethics applications, amendments, renewals and governance records, working with the responsible researchers.

NCARD Program Support

- Provide administrative support for NCARD activities, including the Asbestos Review Program and biobank, particularly record management, coordination and routine reporting as directed.

- Coordinate practical arrangements for Centre meetings, visitors, seminars and other research activities.

- Support related research programs, as required by Centre priorities.

Stakeholder Engagement

- Liaise with researchers, students, clinicians,



institutional teams and external collaborators to facilitate project activities.

- Assist with communications, education, events and dissemination of NCARD research outcomes

General

- Maintain accurate and organised files and correspondence.

- Monitor shared inboxes and ensure timely responses to enquiries.

- Undertake other reasonable administrative tasks consistent with the position classification.

About you

You will be a motivated and organised individual who thrives in a team-based research setting.

You will bring

- Experience in administration or coordination, preferably within a university, health or medical research environment.

- Excellent organisational skills, accuracy and the ability to manage competing deadlines with limited supervision.

- Strong written and verbal communication skills and confidence liaising with a range of colleagues and external contacts.

- Proficiency in Microsoft Office, particularly Word, Excel, Outlook and document management; ability to learn research administration systems.

- Ability to handle confidential information sensitively and work effectively within a small, collaborative team.

Desirable:

- Experience with research grant administration, ethics documentation, databases or medical research programs.

What We Offer You:

- 17% Superannuation

- Generous not-for-profit salary packaging benefits up to $15,899

Eligibility to Apply:

Australian citizenship, permanent residency or a valid working visa is an essential requirement for applicants to be considered for this role.

Applicants are advised to write a statement addressing the selection criteria in no more than 2 pages and provide a detailed curriculum vitae that summarises your experience and how you can meet the position requirements. Your resume should include the contact details of two referees.

Closing date for applications Tuesday 24th Nov 2026

Late or incomplete applications will not be accepted. The Institute for Respiratory Health reserves the right to appoint by invitation or not to appoint.

📌 Research Administration Officer (Nedlands)
🏢 Institute for Respiratory Health
📍 Nedlands