Job Description
Role Purpose /n The Administration Assistant will be responsible for supporting the effective day-to-day administration of the DLUX Australia office. /n The role will coordinate office operations, employee requirements, vendors, travel and logistics, documentation and general administrative activities while working closely with the People & Culture and Corporate Services teams. /n The successful candidate should be organized, dependable, service-oriented and comfortable taking ownership of administrative matters from initiation through to closure. /n

Key Responsibilities
/n Office Administration /n /n
- Support the smooth day-to-day operation of the Sydney office. /n
- Maintain a skilled, organized and welcoming office environment. /n
- Coordinate office supplies, stationery, pantry requirements and other consumables. /n
- Coordinate with building management and external service providers for office-related requirements. /n
- Monitor office maintenance requirements and ensure issues are followed through to closure. /n
- Assist with meeting room arrangements and internal/external meetings. /n
- Receive and coordinate deliveries, couriers and business correspondence. /n
- Maintain appropriate administrative records, files and trackers. /n /n Employee & People Support /n /n
- Provide administrative support for employee onboarding and offboarding activities. /n
- Coordinate workplace access, keys, equipment and other joining requirements. /n
- Assist People & Culture with maintaining employee documentation and administrative records. /n
- Support new employees and employees travelling or relocating to Australia with practical office and administrative requirements. /n
- Assist in coordinating employee engagement activities, meetings and company events. /n




- Handle employee information and company records with appropriate confidentiality. /n /n /n /n /n /nRequirements/n Travel & Logistics /n /n
- Assist with business travel arrangements, including flights, accommodation and local transportation, where required. /n
- Coordinate accommodation and logistical requirements for employees travelling to Australia on business assignments. /n
- Maintain travel-related records and supporting documentation. /n
- Coordinate with employees and relevant internal teams to ensure travel arrangements are completed on time. /n /n Vendor & Procurement Coordination /n /n
- Coordinate with approved vendors and service providers for office-related requirements. /n
- Obtain quotations and supporting information for administrative purchases where required. /n
- Assist with purchase requests and maintain supporting records. /n
- Verify that invoices are supported by appropriate documentation before forwarding them for processing. /n
- Follow up with vendors regarding service delivery, invoices and outstanding actions. /n
- Maintain vendor contact information and relevant administrative documentation. /n /n Assets & Facilities Support /n /n
- Assist with maintaining records of office assets, equipment, keys and access cards. /n
- Coordinate allocation and return of company assets in collaboration with IT and People & Culture. /n




- Assist with periodic physical verification of office assets. /n
- Report facilities, safety, security or maintenance concerns promptly and coordinate corrective action. /n /n Documentation & Compliance Support /n /n
- Maintain organized electronic and physical administrative records. /n
- Assist with documentation required for internal audits, certifications, insurance and other compliance activities. /n
- Support record keeping in accordance with company policies and applicable requirements. /n
- Ensure sensitive company and employee information is handled securely and confidentially. /n /n General Business Support /n /n
- Provide administrative support to management and other teams as reasonably required. /n
- Assist with scheduling meetings, preparing documents and coordinating business activities. /n
- Track assigned actions and follow up with relevant stakeholders for timely closure. /n
- Identify administrative inefficiencies and suggest practical improvements to processes. /n /n Qualifications & Experience /n /n
- Diploma, Bachelor's degree or equivalent qualification in Business Administration, Management or a related discipline is desirable. /n
- Approximately 1–3 years of experience in office administration, coordination, business support or a similar role. /n
- Experience working in a professional services, consulting or technology environment would be advantageous. /n
- Familiarity with Australian workplace practices and office administration would be beneficial. /n /n Skills & Competencies /n /n
- Strong organizational and time-management skills. /n
- Good written and verbal communication skills. /n
- Strong attention to detail and accuracy. /n
- Ability to manage multiple activities and prio

📌 Administration & Operations Assistant (Parramatta)
🏢 DLUX TECH
📍 Parramatta