Job Description
Executive Assistant | Project Coordination | Deadline Management | Finance Function/n Your new company /n Our client is a rapidly growing and purpose-driven organisation with a diverse portfolio of businesses and charitable entities. With ambitious growth plans and a high-performing culture, they are seeking an experienced Executive Assistant to provide strategic support to their Director of Finance and help drive efficiency across a complex and fast-paced environment. Initially available as a temporary opportunity for up to six months, this role offers the potential to transition to a permanent position for the right person. The position is based in the Geelong region with flexibility for either hybrid or office-based work. /n Your new role /n As Executive Assistant to the Director of Finance, you will play a critical role in keeping a busy finance function operating efficiently. Working closely with a senior executive, you will manage competing priorities, oversee workflows, coordinate key deliverables and ensure deadlines are met across multiple stakeholders. /n

Key responsibilities
will include: /n /n
- Managing executive diaries, inboxes and communications /n
- Coordinating projects, tasks and deadlines through Asana or similar platforms /n
- Using AI tools such as Claude to support reporting, presentations, correspondence and workflow improvements /n
- Preparing meeting agendas, board papers, reports and presentations /n
- Monitoring progress on key projects and following up on outstanding actions /n
- Coordinating reporting timelines and ensuring deliverables are submitted on time /n
- Liaising with internal teams, external stakeholders and service providers /n
- Supporting governance,



documentation and general executive administration /n This is a highly visible position suited to someone who thrives in a fast-paced workplace and enjoys being the person who keeps everything moving./n /nWhat you'll need to succeed /n /nTo be successful in this role, you will bring:/n /n
- Demonstrated experience as an Executive Assistant supporting a Chief Financial Officer, Director of Finance or GM of Finance /n
- Exceptional organisational skills and the ability to manage multiple competing priorities /n
- Must have experience using Asana and Claude in a professional environment, or demonstrate advanced capability with AI, workflow automation and project management platforms. /n
- Excellent communication skills and confidence working with senior stakeholders /n
- A proactive and solutions-focused approach with the ability to work autonomously /n
- Strong attention to detail and the ability to manage confidential information professionally /n
- Advanced Microsoft Office skills, including Word, Excel, PowerPoint and Outlook /n
- Experience within legal, professional services, Big Four or similarly high-performance environments will be highly regarded. /n
- A background in finance, accounting or corporate services would be advantageous but is not essential. /n What you'll get in return /n /n /n
- Opportunity to work directly alongside a senior executive in a growing organisation /n
- A varied and impactful role where no two days are the same /n
- Exposure to modern AI tools and technology-driven ways of working /n
- Flexible hybrid working arrangements based in the Geelong region /n
- Potential pathway from temporary employment to a permanent opportunity /n
- Competitive remuneration package and supportive team culture /n What you need to do now /n /nIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV or email [email protected] for further information./n /nIf this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career./n /n#3013906/n

📌 EA to Director of Finance (Geelong)
🏢 Hays
📍 Geelong