Job Description
Rare Opportunity/n Batchelor, NT | Flexible Hybrid Working | Full Time /n Are you an experienced administrator or governance professional looking for a broad role where you can work closely with senior leadership and contribute across corporate services?We are seeking an Executive Services Coordinator to join a regional council based in Batchelor. Working within the Corporate Services team, this position will provide high-level administrative and governance support across Council operations, supporting the CEO, senior management, Council and committees. /n This is a varied role suited to someone who enjoys managing competing priorities and brings strong experience across executive administration, governance, meeting coordination, policy and compliance, records management and stakeholder engagement. /n In this position, you will: /n /n
- Coordinate Council and committee meetings, workshops and associated governance requirements. /n
- Prepare, distribute and publish agendas, reports, minutes and supporting documentation. /n
- Provide high-level administrative support to the CEO, senior management team and Council. /n
- Maintain Council registers, records and public disclosure documentation. /n
- Coordinate reporting deadlines and follow up actions arising from Council and committee meetings. /n
- Assist with the development, review and implementation of policies and procedures. /n
- Support strategic and corporate planning activities and associated reporting requirements. /n
- Prepare and coordinate content for newsletters,



web-based communications, media releases and other Council communications. /n
- Maintain accurate corporate records, archives and information management systems. /n
- Assist with the planning and delivery of civic events, including Citizenship Ceremonies and community awards. /n
- Provide administration support across permits and registers associated with Council services. /n
- Provide oversight and support across rates administration, accounts payable and accounts receivable when required. /n
- Support effective governance and compliance across a diverse regional council workplace. /n /n /n /nTo be successful in this role, you will ideally bring:/n /n
- Strong senior administration, executive support or governance experience. /n
- Previous experience supporting a Council, board, committee or senior management team. /n
- Experience coordinating formal meetings, including agendas, reports, minutes and action items. /n
- Robust document preparation, records management and data administration skills. /n
- Experience developing or reviewing policies, procedures and corporate documentation. /n




- Strong organisational and time management skills with the ability to manage a complex workload. /n
- Excellent written and verbal communication skills. /n
- Confidence engaging with senior stakeholders and working across different business areas. /n
- Strong digital and business systems capability. /n
- Experience supervising or supporting a diverse team. /n
- A high level of initiative, judgement and problem-solving ability. /n
- Previous local government experience or knowledge of NT local government legislation would be highly regarded. /n /n /nMandatory requirements/n /n
- Current NT Driver Licence. /n
- Current Police Check. /n
- Current Ochre Card. /n /n /nWhat you'll get in return/n /n
- Full-time opportunity based in Batchelor, NT. /n
- Flexible hybrid working arrangements. /n
- Broad and varied position across executive services, governance and corporate administration. /n
- Opportunity to work closely with senior leadership and contribute across key Council functions. /n
- A role offering exposure across governance, finance administration, policy, compliance and community activities. /n /n /nIf you are an experienced administrator looking for your next opportunity within a regional council environment, apply now or contact Hays for a confidential discussion. /n /n /nBrianny Johns/n /nAssociate Consultant | Hays Recruitment/n /nP: 08 8943 6063E: Brianny.
[email protected]/n /n /n /nTamara Monzon-Yates Hays Recruitment/n /nE: Tamara.
[email protected]/n /n /n /n#3020293/n

📌 Executive Services Coordinator (Darwin)
🏢 Hays
📍 Darwin