Be the person who keeps our projects running – from the day we win the job to final handover.

About us

Wet & Dry Fire Services is an Adelaide fire protection contractor of around 20 people, delivering wet fire, dry fire, passive, exit and emergency lighting and essential safety work for builders, councils, Defence and commercial clients. We are ISO 9001 certified, an NFIA member, and growing across both projects and maintenance. We are a small business where people know each other, good work gets noticed, and you will never be just a number.

The role

This is a new, full-time role and a real step up in ownership. You will run the administrative side of our projects division from the day a job is won to the final release of retention, working side by side with our Project Director, and look after our day-to-day accounts. You will join a small, friendly office team who will back you while you learn our systems.

We run our project administration on Claude, an AI assistant connected to our SharePoint, FieldInsight and Microsoft 365. It reads contracts, drafts registers and generates documents, so this is about running a good process, not drowning in paperwork. You drive it, check the output, follow up what is missing and keep everything moving.

Project administration – the main focus

- Set up each won project: SharePoint job folders, FieldInsight project and jobs, Project File and budget

- Prepare a contract summary of key dates, notices, insurances, submittals, retention and defects liability, and track that every requirement is met

- Keep the RFI, drawing and variation registers current,



and follow up builders for responses and approvals

- Prepare monthly progress claims with the Project Director and follow them through to payment

- Compile completion documents, certificates and O&M; manuals, and hand over each project

- Close projects out and claim retention at practical completion and the end of defects liability

Accounts

- Match supplier and subcontractor invoices to purchase orders and jobs before they go into Xero

- Raise invoices, follow up overdue debtors and retentions, and report on what is outstanding

- Support month-end invoicing and work with our external accountants

Office and service support

- Phones, the general inbox, visitors, supplies and filing

- Back up our Key Accounts Administrator on service and maintenance administration, and cover leave

About you

- Administration experience with a builder, trade contractor or similar construction business – project coordinator, contract administrator or site administrator experience is ideal

- Highly organised and checklist driven; you follow things through to completion

- Confident following up builders, clients and suppliers for documents and payment, politely and persistently





- Strong written communication and attention to detail

- Comfortable with Microsoft 365 and Excel, and keen to work with AI tools every day

Nice to have: progress claims or variations experience, O&M; manuals or completion documentation, Xero, and FieldInsight or similar job management software.

What we offer

- A varied role with real ownership and a direct line to the Managing Director

- A career path – grow into a Project Coordinator or Contract Administrator role as the business grows

- Structured training in our systems and processes, with a transparent 12-month development plan

- Hands-on experience with AI-driven project administration – skills that are fast becoming essential across construction

- A close-knit, growing business where your work is noticed and valued

- Office hours 8am to 4pm, Monday to Friday, with flexibility around them

- Office based at Salisbury Plain, with a start date to suit your notice period

Sound like you?

If you love getting things organised, enjoy seeing a job through from start to finish, and want to be part of a business that is going places, we would love to hear from you.

How to apply

Apply through SEEK with your resume and a short cover letter telling us about your project or construction administration experience. Shortlisted applicants will complete a short practical task, have an interview and meet the office team. Applications are reviewed as they arrive, so please don’t wait. You must have the right to work in Australia.

📌 Project & Accounts Administrator – Fire Protection (Salisbury Plain)
🏢 Wet & Dry Fire Services
📍 Salisbury Plain