Own the job from the RFQ through to the delivery docket.

We supply commercial furniture and FF&E.; You will price it, and then you will be the one who gets it delivered and installed.

$55,000 - $85,000 base, plus superannuation, plus commission and bonus on top.

This is not a training position - but be transparent on what we mean by experience. The quoting side we can support with systems and AI. What we cannot replace is the person who runs the job on the ground: chases the supplier when stock is late, re-cuts the schedule when a site is not ready, and stays calm in front of a frustrated builder. That is what we are hiring for.

HEQS Wholesale Group is an Australian family-owned business trading over 20 years, supplying commercial furniture and FF&E; from our own factory and direct import, with warehouses in Sydney, Melbourne and Brisbane. We supply commercial fit-out and project builders, student accommodation and co-living, aged care and NDIS, hospitality and government.

Our tenders, quotes and the project work that follows them are currently spread across several people. We are consolidating that into one role.

IS THIS YOU?

You already work the full span: the RFQ or tender lands on your desk, you price it and submit it, and when it is won you are the one who makes it happen - the schedule, the supplier, the delivery, the install, the variations.

You are most likely doing this now at a furniture, joinery, flooring, blinds, appliance, shopfitting or commercial interiors supplier. You do not need a construction background - we are not building anything, we are supplying and installing product.

WHAT YOU WILL OWN

Tenders, RFQs and RFPs. Register and track opportunities, read the specification and schedules, assemble the tender response, keep the compliance and document requirements straight,



and submit on time.

Quoting, estimating and pricing. Price FF&E; packages from drawings, schedules and finishes, bring in supplier and freight costs, and build the quotation.

Won work, into operations. Convert the award into orders, production and shipping schedules, delivery windows and install dates.

Project coordination. Be the point of contact for the client, the builder and our warehouse. Track variations, approvals, samples and sign-offs.

Documentation and handover. Keep the project file complete - correspondence, variations, delivery dockets and warranty handover.

WHAT YOU WILL NEED

2+ years coordinating projects through to delivery and installation - orders, suppliers, schedules, deliveries, installs and variations. This is the core of the job

Calm, clear communication under pressure. You are the person the builder rings when a delivery is late, and the person who tells a client bad news early rather than hoping it resolves itself

Logic and attention to detail on tender work. Tenders are won and lost on a conflicting clause or a quantity that does not add up. We use AI to help draft and assemble responses - your job is to know when it is wrong, and that judgement only comes from having been on the ground

Australian experience in a product supply business - furniture, FF&E;, joinery, flooring, blinds, shopfitting or commercial interiors. The role deals with Australian suppliers,



lead times, procurement processes and contract terms every day

Quoting and estimating experience is valued, and we can support the pricing side with systems. Confidence in Excel and a quoting or ERP system is what we need there

Permanent Australian work rights. This role is not open to temporary visa holders

A realistic daily commute to Smithfield NSW 2164

HIGHLY REGARDED

Commercial furniture, FF&E;, fit-out, joinery, shopfitting or commercial interiors

Government, aged care, NDIS, student accommodation or hospitality tenders

Procurement panels and tender portals (VendorPanel, buy.nsw, Tenderlink, Ariba)

Reading drawings and finishes schedules

Microsoft Dynamics 365

WHAT WE OFFER

$55,000 - $85,000 plus superannuation, plus commission and bonus

On-site at Smithfield, Monday to Friday

Our own factory and direct import, so you can commit to prices and lead times

An offshore support team for research and quoting admin, and AI tools we actually use

A role that sits at the centre of the commercial work, not an admin seat

TO APPLY

Apply with your resume and answer the screening questions.

Pay: $55,000.00 – $85,000.00 per year

Ability to commute/relocate:

- Smithfield NSW 2164: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

- Do you have permanent Australian work rights (Australian or New Zealand citizen, or Australian permanent resident)? This role is not open to temporary visa holders.

Experience:

- Project coordination: 2 years (Preferred)
- Estimating or quoting: 1 year (Preferred)
- Australian tender, RFQ or quoting: 1 year (Preferred)

Work Authorisation:

- Australia (Required)

Work Location: In person

📌 Tender & Project Coordinator (Smithfield)
🏢 Priceworth Furniture
📍 Smithfield