Description

POSITION DESCRIPTION

Position Title

Project Manager

Primary Function

The Project Manager will support the Program Manager, Heavy Armoured Vehicles to

- administer and co-ordinate the HACS Interim Services contract

- administer and co-ordinate the FSTS contract

- meet all Services Management obligations under the contracts

- develop collaborative working relationships, internal GDLS, the Commonwealth and partner organisations

- prepare contract change proposals, and

- ensure milestones are achieved,

in accordance with corporate policies and procedures and specific contract requirements.

Location

Adelaide

Relationships and Authority

- This position reports to the Programs Manager
- There are nil positions that report to this role
- Leadership of allocated project staff

Organisational Level

Senior Specialist

Incumbent

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This Position Description describes the purpose, general responsibilities and other specifications for the position. It is not intended to be a list of tasks for which the position holder is accountable.

GENERAL RESPONSIBILITIES

Project Management and Support Activities

- Work closely with the Program Manager, Heavy Armoured Vehicles to

(1) develop a solid working relationship with the Commonwealth’s HASPO and HAS Sustainment teams,

(2) develop strong working relationships with GDLS-US International Programs – Australia and key POCs,

in particular key leadership personnel

- In the absence of the Program Manager, Heavy Armoured Vehicles or as otherwise agreed, represent GDLS-A as the key Programs (Services Management) point of contact.
- Undertake a range of project or program support responsibilities to meet business objective needs and outcomes;
- Assist in the preparation of monthly progress reporting against schedule, risk and budget including estimate at completion;
- Assist in the preparation of project plans and data deliverables to the customer in accordance with contract schedules;
- Conduct research and analysis to assist in the development of solutions to a range of issues relating to the business environment;
- Undertake training across commercial and project disciplines to grow capability as required;
- Analyse data sets and defence sector initiatives to identify sales growth and productivity opportunities;
- Utilise discipline related knowledge to provide informed customer service, advice and solutions to internal and external stakeholders,




- Support supplier and customer meetings as required
- Preparation of correspondence, documents and meeting minutes;
- Maintain filing and retrieval system for documentation and correspondence;
- Data collation, report preparation, and development and maintenance of information registers;
- Maintain log for project action items;
- Maintain Project Risk Register;
- Enter sales orders, quotes, and service requests into corporate systems;
- Support the preparation of GDLS-A proposals (ROMs, budgetary estimates, spares pricing, CCPs etc) in response to customer requests or agreed unsolicited proposals;
- Assist in the development and negotiation of contract and sub-contract agreements;
- Ensure compliance with General Dynamics, customer and supplier confidentiality and security requirements;

Trade Compliance

- Comply with General Dynamics Corporate Trade Compliance Policies and applicable departmental Import/Export regulations.

Work Health Safety and Environment

- Work in accordance with General Dynamics Work, Health, Safety and Environmental Policies, Plans, Procedures and Processes.
- Participate in the identification, assessment and management of HSE risks.
- Communicate with supervisors and managers on HSE improvement suggestions and ideas.
- Actively participate in HSE discussions and seek clarification where HSE issues are not clearly understood.

- Comply with all reasonable HSE directives.

General Requirements

- Comply with all GDLS-A Policies and Procedures, Processes and Work Instructions.
- Perform other duties and projects as assigned.

POSITION REQUIREMENTS

- Essential

- Enthusiastic attitude and prepared to learn and adapt to new environments
- Proficiency in MS Office, specifically Word, Powerpoint and Excel
- Good communication and organizational skills
- Ability to show initiative and to organise, plan and action multiple tasks.
- Ability to gain and maintain an Australian Security Clearance

- Desirable

- Graduate degree in Business, Commerce, Engineering or similar qualification
- Project management or commercial roles in the defence industry





CORE COMPETENCIES REQUIRED FOR THIS ROLE

Stakeholder Focus

- Understands the impact of behavior on others; demonstrates behavior that has a positive impact on others, e.g. customer focused.

Communication

- Communicates with clarity & respect

Teamwork

- Demonstrates collaborative behaviours with a balanced accountability to self, peers & team.

Innovation & Continuous Improvement

- Demonstrates behaviours consistent with agility, innovation & creativity in the execution of their work

Inclusiveness:

- Embraces diversity by ensuring that different perspectives, experiences & insights are considered.

Work Health Safety and Environment:

Anyone with Direct Reports

- Work Health Safety and Environment ALL:
- Ensure work is carried out in accordance with GDLS-A WHSE Policies, Plans, Procedures, Processes, SOP’s, JSEA’s, Risk Assessments and SDS requirements.
- Ensure all GDLS-A personnel understand, accept and carry out their responsibilities for WHSE matters and that they are trained and instructed in order to undertake these responsibilities.
- Assist employees in the identification, assessment and management of WHSE risks through the development of risk assessments, JSEA’s and SOP’s, review and approve these documents where necessary.
- Actively participate in WHSE discussions and seek clarification where WHSE issues are not clearly understood.
- Comply with all reasonable WHSE directives.
- Ensure all employees have access to required PPE and understand the correct method of use.

Employees

- Work in accordance with GDLS-A WHSE Policies, Plans, Procedures, Processes, SOP’s, JSEA’s, Risk Assessments and SDS requirements.
- Participate in the identification, assessment and management of WHSE risks.
- Communicate with coordinators and managers on WHSE improvement suggestions and ideas.
- Actively participate in WHSE discussions and seek clarification where WHSE issues are not clearly understood.
- Comply with all reasonable WHSE directives.

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