Description

ABOUT STANLEY COLLEGE

Stanley College is a leading independent provider of Higher Education and Vocational Education and Training, delivering industry‐aligned, career‐focused education across campuses in Perth and Adelaide. We are committed to developing job‐ready graduates and fostering an inclusive, supportive workplace where our people can thrive.

ABOUT THE ROLE

We are seeking detail‐oriented and organised Course Progression Officers to support the accurate and timely administration of academic results, student progression, course completion and award eligibility across our Higher Education and VET portfolios.

Both full‐time permanent and full‐time fixed‐term opportunities are available.

Reporting to the Head of Course Progression, you will maintain accurate student progression records and learning maps, process approved results and progression outcomes, monitor students' progress towards completion, and identify potential barriers to timely course completion.

Working closely with School Managers, academic teams, the Registrar and Operations, you will help ensure student records and study plans reflect approved academic decisions, progression requirements are applied consistently, and students approaching completion are identified in a timely manner.

This role is ideal for someone with strong administrative and data management skills who enjoys working collaboratively, managing competing deadlines and contributing to positive student progression and completion outcomes.

KEY RESPONSIBILITIES

Academic Results and Records

- Support the accurate, complete and appropriately authorised finalisation of academic results.




- Prepare Board of Examiners papers and outcomes to support the timely and controlled finalisation of results, escalating anomalies for resolution.
- Submit structured change requests to Operations so the official academic record reflects approved results, progression decisions, completions and awards, and reconcile records against approved decisions.
- Prepare authorised requests for changes to finalised results and academic records for processing by Operations, in accordance with controlled and auditable procedures.
- Liaise with School Managers to ensure accurate and complete grade data is submitted on time.

Academic Progression Administration

- Determine and record student progression status against approved course rules, prerequisites and progression requirements.
- Monitor student progress to identify sequencing issues, progression barriers and potential delays to completion.
- Maintain accurate student case registers, progression trackers and learning maps for the assigned cohort.
- Update learning maps following approved credit transfer and Recognition of Prior Learning (RPL) outcomes, including remaining course requirements and unit sequencing.
- Notify Operations of approved study plan changes and reconcile learning maps against the official student record once changes have been processed.




- Identify students at risk of delayed progression and refer them to the appropriate School or Learner Success contact for support.

Out-of-Sequence and Part time Student Progression

- Draft individual learning maps for students studying part‐time or outside the standard course sequence, for review and authorisation by the Head of Course Progression in consultation with the relevant Academic Program Manager.
- Work with School Managers and academic staff to clarify course requirements, sequencing and prerequisites where academic advice is required.
- Coordinate with School Managers and Learner Success to support appropriate study plans for students with reasonable adjustment arrangements.
- Record approved pathway exceptions, including prerequisite waivers, substitutions, overloads and extended course duration, with the relevant approver and documented rationale.
- Communicate confirmed learning maps to students through approved channels once the relevant Operations transactions have been confirmed.

Course Completion and Award Eligibility

- Check course requirements and identify students who have met the requirements for completion and award.
- Prepare completion checklists, award documentation and supporting evidence for processing by Operations and graduation administration.
- Identify and elevate discrepancies affecting completion or award eligibility for review.

Progression Reporting and Data Integrity

- Prepare accurate and timely progression, results and completion reports for the Head of Course Progression and relevant stakeholders.
- Maintain trackers and standard reports to monitor progression status, results cycles and potential completion risks.
- Contribute progression data and observations to support forecasting of course a

📌 Course Progression Officer (Perth)
🏢 Stanley International College
📍 Perth