Job description
Agency Department of Children and Families Work unit Office of the Chief Executive - Deputy CEO Strategy, Programs and Enabling Services
Job title Executive Officer Designation Administrative Officer 6

Job type Full Time Duration Fixed for 6 months

Salary $102,505 - $114,282 Location Darwin

Position number 77260120 RTF 361392 Closing 22/11/2026

Contact Officer Danielle Humphris on 08 8999 5064 or [email protected]

About the agency https://families.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=361392
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people
with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please
discuss this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE
website.

Primary Objective
The Executive Officer provides strategic advice, support and project management services to assist with the accurate and timely flow of
information between the Deputy Chief Executive Officer, the Chief Executive Officer, senior executive staff and key stakeholder groups.
Key duties and responsibilities
1. Support the Deputy Chief Executive Officer by ensuring high-quality and timely ministerial reports, briefings and departmental

correspondence.
2. Provide oversight of the day-to-day administrative and executive support services for the Deputy Chief Executive Officer.
3. Manage and coordinate the development and implementation of a range of projects, which may include the development of business

cases, stakeholder management and project management.




4. Provide high-level human resources and workforce support, including coordinating recruitment, onboarding, staffing matters and

workforce planning activities.
5. Provide high-level secretariat support for executive meetings, including coordinating agendas and papers, preparing minutes,

maintaining action registers and monitoring follow-up actions.
6. Develop and coordinate high-quality and timely correspondence, including Cabinet submissions, Legislative Assembly and Estimates

briefings, newsflashes and other documentation as required.
7. Develop, implement and maintain effective structures and systems to provide continuous improvement to correspondence and

information flows, including providing coaching support to staff and managers as required.
8. Maintain effective collaborative partnerships with all internal and external stakeholders.
9. Facilitate a culture of continuous improvement and positive working relationships with peers, clients and other stakeholders to ensure

high-level outcomes.
10. Undertake research and analysis of various issues and provide solutions and recommendations in relation to these.
Selection Criteria
Essential
1. Demonstrated high-level interpersonal, verbal and written communication skills, with the ability to adapt content and style to suit the

audience, including in change management contexts, and to interact effectively with people from diverse cultures.
2. Excellent leadership skills,



including the ability to manage all aspects of team performance, and a demonstrated commitment to

supporting change initiatives by example, with professionalism and enthusiasm.
3. Demonstrated ability to thoroughly research complex issues, undertake detailed evaluations and prepare concise reports, including

the ability to interpret, understand and apply legislation, policy and procedures.
4. Demonstrated strategic, conceptual, analytical, problem-solving and risk management skills, including the ability to devise sound and

timely solutions to risks and implement the necessary change plans with a high degree of independence.
5. Exceptional organisational and coordination skills, with strong attention to detail and accuracy in written and verbal communication,

including proficiency in contemporary administrative and communication software, such as Excel, Outlook, Word and PowerPoint.
6. Demonstrated ability to undertake process and gap analyses and to design, implement and manage improvements to executive

administration processes.
Desirable
1. Experience with office support systems, including Information Management (TRIM), HP Records Manager (HPRM), myHR, the Travel

Request Information Processing System (TRIPS), the Electronic Credit Management System (ECMS) and the Electronic Invoice
Management System (EIMS).

2. Demonstrated knowledge and understanding of relevant financial, procurement and human resources legislation, including the
Financial Management Act, the Public Sector Employment and Management Act, the Procurement Regulations and the Information Act.

Further Information
The successful applicant will be required to hold a current Working with Children Clearance notice and undergo a criminal history check.
A criminal history will not exclude an applicant from this position unless it is a relevant criminal history.

📌 Executive Officer (Darwin)
🏢 Department of Children & Families
📍 Darwin