As a Contract Administrator at Imagine Hotels and Resorts Services Pty Ltd, you will be responsible for preparing, interpreting, maintaining, and reviewing the business’s contracts, negotiating variations to them, and monitoring compliance with contractual obligations, working with the Director and with owners, contractors, and suppliers to resolve contract-related matters.

Responsibilities include:

- Preparing, reviewing, interpreting and maintaining the contracts on which the business depends, including agreements with owners and owners corporations, tenancy agreements, and agreements with housekeeping, cleaning and building maintenance contractors, on behalf of Imagine Hotels and Resorts Services Pty Ltd for its serviced apartment and hotel management operations.

- Interpreting and explaining the terms of the business’s contracts to the Director, hotel management, operations and accounts staff, including what each party must do and by when.

- Reviewing contracts before they are signed or renewed, checking the terms for risk, inconsistency, and compliance problems, and recommending amendments to the Director.

- Negotiating changes to existing contracts with owners and other contracting parties on the business’s behalf, such as changes to fees, indexation, term, or services, preparing the signed variation, and contributing to the negotiation of the terms of current agreements.

- Keeping every contract current by tracking renewal, review, and expiry dates, renewing and updating existing contracts so that contract information remains accurate, filing executed agreements and amendments, maintaining the contract register, and carrying contracts through to renewal or close-out.

- Checking that the business and the other party are meeting their contract obligations, and raising any breach or missed obligation with the other party and the Director.

- Answering questions from owners and other contracting parties about what their contracts say, and resolving disagreements about how a clause applies.





- Keeping the contract records the business relies on to show compliance with its strata title management and trust account obligations (the trust accounts are kept by the managers), and referring any matter needing legal advice to the Director.

- Advising the Director on contracts that need attention, such as those that are expiring, disputed, or exposing the business to revenue or compliance risk, and carrying out the Director’s decisions on them.

- Overseeing the contractors and suppliers engaged under the business’s contracts (for example housekeeping, cleaning and building maintenance providers), including reviewing their agreements, checking that their work meets the contract terms and service levels, and reporting to the Director on variations to the work they are engaged to do.

- Preparing reports for the Director on the business’s contracts, such as upcoming renewals, contract performance, and revenue and compliance exposure, and analyzing contract data to identify risks and outcomes.

- Monitoring legislative and regulatory changes affecting existing contracts and reporting impacts to the Director

Required Skills and Qualifications

- An AQF Diploma or higher qualification in business administration, law, contract management, or a closely related field is preferred.

- At least three years of relevant full-time (or equivalent part-time) experience in contract administration, if no relevant formal qualification.

- Demonstrated experience administering commercial contracts, including preparing and interpreting contract terms, negotiating variations, and maintaining contract records.

- Sound knowledge of contract law principles. A legal qualification or legal experience is highly regarded.

- Strong attention to detail and organisational skills, with the ability to manage a high volume of contracts and meet deadlines.

- Solid negotiation, written, and verbal communication skills, including dealing with property owners, contractors, and suppliers.

- Proficiency in Microsoft Office (or equivalent) and the ability to learn and use contract management and record-keeping systems.

📌 Contract Administrator (Maroochydore)
🏢 Imagine Hotels & Resorts
📍 Maroochydore