Are you organized, detail-focused and experienced in RTO administration or compliance? Join our team and help maintain the records, resources and processes that support quality training.

Parabellum International delivers emergency response and rescue training to clients across industries including mining, resources and defence.

We are seeking a casual RTO Compliance and Resources Assistant to support Parabellum International Training (RTO 51786) and HOST Safety & Training (RTO 40772). This role is based in Naval Base, WA.

About the role

Working under the direction of the Compliance Manager and reporting to the Compliance Manager and RTO Manager, you will provide administrative, documentation and follow-up support across both RTOs.

This hands-on role suits someone who enjoys reviewing records, identifying gaps and following actions through to completion while working closely with trainers and administration staff.

Key responsibilities

- Support trainer onboarding by collecting qualifications, maintaining competency and currency records, and tracking professional development and licence expiry dates.
- Prepare audit evidence and follow up outstanding compliance actions.
- Apply approved updates to learning materials, assessment tools, mapping documents and recognition of prior learning resources.
- Maintain controlled documents, registers, version histories and review dates.
- Coordinate validation and moderation sessions, prepare evidence packs and track follow-up actions.
- Conduct student file checks covering enrolment, USI verification, entry requirements, and language, literacy, numeracy and digital literacy assessments.
- Check that student support needs, reasonable adjustments and follow-up actions are documented, escalating missing information where required.
- Support qualification transitions,



industry engagement records and regulatory reporting administration.
- Prepare weekly progress summaries identifying outstanding actions, missing evidence and matters requiring management review.

About you

You will bring:

- Experience in RTO administration, compliance support, quality assurance or training resource administration.
- Working knowledge of RTO compliance processes, training package requirements, assessment documentation and document control.
- Robust attention to detail and a systematic approach to reviewing records and maintaining accurate registers.
- Clear written communication skills and confidence following up outstanding information.
- The ability to manage competing priorities and work collaboratively with trainers and administration teams.
- Proficiency in Microsoft Office and shared document systems, with the ability to use student management and learning platforms.

Qualifications in compliance, quality auditing, business or training and assessment will be well regarded. Experience with aXcelerate, SharePoint, LLN & Digital Robot, validation coordination, qualification transitions or resource development would also be an advantage.

Why join us?

- Contribute to training that supports emergency response and rescue capability.
- Build your experience across two RTOs.
- Work closely with compliance, training and operations teams.
- Join an organisation that values family, agility and going above and beyond.

Parabellum International is an equal opportunity employer. We encourage applicants from diverse backgrounds including veterans, military and defence to apply.

If you are ready to take on a challenging and rewarding role with a forward-thinking organisation, we would love to hear from you! Click “Apply Now” or email us at ***********@parabellum.com.au with your resume.

📌 RTO Compliance and Resources Assistant (Naval Base)
🏢 Parabellum International
📍 Naval Base