We are recruiting for two fixed-term opportunities within the team, with one full time position and one part-time(0.5FTE) position available. Both roles are available for an immediate start and will run until 30 April 2027.

About the Role
We are seeking a highly organised and proactive professional to join our Workforce Operations team within People and Culture to coordinate workforce and sessional operations administration across our academic schools in accordance with relevant policies, processes and procedures within the University.

Working closely with People and Culture and other central university teams, you will play a key role in workforce planning, process improvements, and provide trusted advice to a diverse range of stakeholders. You will also be responsible for recruitment administration, HR processes and facilitating payment validation for ongoing, contract and sessional staff.

We are seeking candidates with a strong foundation in human resources practices, together with the ability to provide reliable advice in a busy and stakeholder-focused environment. This is an opportunity to support effective workforce operations, contribute to continuous improvement and become a trusted source of advice for stakeholders across the University.

About You
To be suitable for this role you will need to have experience in the below key accountabilities:

- Excellent interpersonal and communication skills with the ability to work in a team environment and liaise with people at all levels with tact, maturity and appreciation of sensitive issues.
- Excellent organisational and proven time management skills, along with the ability to work to deadlines; prioritise activities, manage competing priorities and to respond to ad hoc and time critical deadlines.
- Well-developed knowledge of, and experience in, the application of contemporary Human Resources procedures and practices.
- Demonstrated conceptual, analytical and problem-solving skills.
- Highly proficient computer skills, in particular MS Office Word, Excel, PowerPoint and database applications.

Qualifications





- Completion of a bachelor degree with relevant experience; or an equivalent combination of relevant experience and/or education/training.

About Swinburne University of Technology
Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

Our Ad Astra strategy is the cornerstone of Swinburne’s bold ambition to lead globally in technology-driven education and research. This strategy positions us to create transformative solutions, empower learners, and partner with industry to thrive in an ever-changing world.

What We Offer You!

- Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle.
- Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers.
- Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions.

Want to learn more? Head over to our benefits page!

To Apply
Please submit your CV and Cover Letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check and a National Police Check.

If you are experiencing technical difficulties with your application,



please contact the Swinburne Talent Acquisition Team on [email protected]

Applications Close: Sunday, 22 November 2026 at 11:30pm.

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion
Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

Swinburne is proud to be recognised as an AWEI Gold Employer, reflecting our commitment to creating an inclusive workplace where LGBTQIA+ employees, students and communities can thrive.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities, and reasonable adjustments can be requested at any stage of the recruitment process.

For reasonable adjustment requests - including accessible formats of the position description, application form, or other documents, please contact [email protected] or call +61 • •••• •550. Please note: this phone number is for disability and reasonable adjustment enquiries only. General enquiries about the role can also be emailed to [email protected].

Victoria’s Commitment to Action: Improving international student employment outcomes.
As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

As a Circle Back Initiative Employer, we commit to responding to every applicant.

📌 2 x Workforce Coordinators (Hawthorn)
🏢 Swinburne University Of Technology
📍 Hawthorn