Bolton Clarke Group one of Australia's largest independent, not-for-profit providers of home care, retirement living and residential aged care, operating nationally and internationally. Bolton Clarke Residential group now has 87 Aged Care Homes across QLD, NSW, VIC, SA & WA, with the inclusion of the Allity, McKenzie & Acacia Living Group.

We are seeking a highly organised International Sourcing Administration Officer to provide responsive administrative, customer service and systems support across our international recruitment and workforce mobility programs. Reporting to the Group International Sourcing Manager, you will support the International Sourcing team with documentation, data management, compliance, onboarding and mobilisation activities.

This role is well suited to someone who enjoys detailed work, thrives in a fast-paced environment, manages competing priorities confidently and takes pride in delivering accurate, timely outcomes.

Key responsibilities:

- Support the preparation and coordination of documentation across international sourcing, recruitment, compliance and mobilisation processes
- Maintain accurate and accessible worker files, compliance records, master trackers, datasets and reporting tools
- Assist in monitoring recruitment documentation and follow up outstanding or incomplete information
- Contribute to the preparation, review and distribution of employment related documents, employment documents, agreements, letters and onboarding materials
- Provide administrative support for visa-related processes, including tracking and submitting required documentation




- Assist with accommodation documentation, property information, lease details and onboarding updates
- Collate and share information with teams supporting compliance, onboarding, payroll, insurance, travel and site operations
- Assist with practical arrangements for worker mobilisation and demobilisation, including information packs and administrative checks
- Support invoice reviews, compliance checks, internal and external audits and other monitoring activities
- Maintain accurate information in the PALMIS recruitment portal to support reporting obligations

About you
You are a reliable and detail-focused administrator who works well in a fast-paced workplace. You can coordinate several workflows at once, communicate clearly with a diverse range of stakeholders and maintain accuracy when managing sensitive records and time-critical tasks.
You will bring:

- Previous high-volume administration or coordination experience in an agency, internal recruitment team or government department
- Strong attention to detail, time management and organisational skills
- Confidence managing documentation, records, trackers and follow-up actions
- High-level customer service and clear written and verbal communication skills




- Well-developed Microsoft 365 skills, particularly Excel, and experience using applicant tracking systems
- The ability to manage competing priorities and respond effectively in time-sensitive situations
- Project coordination capability and strong interpersonal skills

Importantly, you will mirror our values of Be Kind; Listen; Be Curious; Always safe; and Always together in all aspects of your work.

Why join us?

- Build specialised experience in international recruitment and labour mobility
- Contribute to an important workforce initiative supporting aged care services
- Work across recruitment administration, compliance, data, systems and mobilisation support
- Join an experienced and supportive international sourcing team
- Salary packaging benefits of up to $15,900 plus $2,650 entertainment benefits
- Flexible and hybrid work options
- Additional purchased leave opportunities
- Employee Assistance Program for you and your family
- Private health insurance discounts
- A values-driven culture focused on improving lives every day

Apply Now: Our application process takes 10 minutes to apply, please follow the below link to start your application.

Our commitment to diversity: At Bolton Clarke we expect our staff to respect and value differences in age, disability, race, nationality, ethnicity, sexual orientation, gender identity, intersex status and family or marital status.

Appointment to this position and ongoing employment is subject to your commitment to supporting diversity and inclusion.

📌 International Sourcing Administration Officer (Kelvin Grove)
🏢 Bolton Clarke
📍 Kelvin Grove