Location: Port Hedland, WA
Roster: 4:3 Residential
Hours: 12-hour day shifts only

About the Opportunity

The Transport Administrator provides administrative and commercial support to the Heavy Haul division, ensuring invoicing, purchase orders, delivery documentation, driver compliance records and service information are accurate, complete and up to date.

This role plays an important part in supporting operational control through structured documentation, cost tracking and coordination across departments.

You will work closely with the transport and operations teams, providing essential administrative support to ensure the smooth and efficient day-to-day running of the Heavy Haul division.

This is a residential position based in Port Hedland, working a 4:3 roster on 12-hour day shifts only.

Key Responsibilities

- Invoicing & Revenue: Prepare invoices, verify job details and rates, maintain invoice registers and follow up outstanding documentation.
- Purchase Orders & Cost Control: Raise purchase orders, match supplier invoices and monitor job costing and cost allocations.
- Planning & Documentation: Maintain heavy haulage job registers, delivery dockets and electronic job records, including mobilisation and demobilisation documentation.




- Driver & Compliance Administration: Maintain driver records, licences, VOCs, inductions and compliance expiry registers.
- Workshop Administration: Record equipment hours, monitor servicing requirements and forward defect reports to the Workshop.
- Administrative & Stakeholder Support: Provide administrative support to the Transport Manager and liaise with drivers, customers and suppliers regarding documentation, compliance and invoicing.

What's on Offer?

- Residential position based in Port Hedland
- Attractive 4:3 roster
- 12-hour day shifts only – no night shift
- Consistent and structured working hours
- Opportunity to work within a supportive operational team

Skills and Experience

- Previous experience within Haulage/Transport administration
- Proficiency in MS Suite
- Knowledge of heavy plant and equipment (highly desired)
- Previous experience in FIFO/DIDO mining, or haulage operations
- Previous experience quoting and manifesting transport operations
- Strong time management and attention to detail
- Ability to work independently in a fast-paced workplace
- Excellent written and verbal communication skills

Apply Now!

📌 Transport Administrator - Residential 4:3 (Port Hedland)
🏢 REGROUP Australia
📍 Port Hedland