Working at FB Rice

You will be joining a long-established and successful top tier intellectual property firm acknowledged for its client experience and expertise through several industry awards. FB Rice represents an extensive range of loyal local and international clients, with offices in Sydney, Melbourne, Perth, Brisbane and New Zealand.

About the role

As our Client Data Administrator, you will look after the firm's client database, keeping names, addresses and contact details accurate and up to date. You will work with attorneys and support teams to maintain client records, standing instructions and letters of engagement, and to run conflict checks.

This opportunity is open to candidates based in Sydney, Melbourne or Brisbane.

Responsibilities include:

- Create and update client names and addresses in the database in line with Firm guidelines
- Verify client details such as ACNs, ABNs and contact information
- Cleanse data and remove duplicates
- Maintain standing instructions and manage letters of engagement
- Perform conflict checks
- Process global name changes and change of instructor procedures
- Liaise with attorneys and support teams, and train users on Names database processes
- Report regularly to the Client Information Team Leader

Experience Required:

- Proficiency and experience with the Microsoft Office Suite (Word, Outlook and Excel)
- Accurate and timely data entry skills
- Well organised and productive, with attention to detail and a “can do” attitude
- Excellent customer service skills
- Strong communication skills (both verbal and written)




- Excellent time management including the ability to prioritise conflicting tasks

It is desirable for candidate to have:

- Professional Services experience
- Experience using Inprotech, iManage and DocuSign

All necessary business, process and system training will be provided.

Culture and Benefits

Join our inclusive and people-focused culture. At FB Rice, you’ll thrive in a continuous learning environment, fostering career growth.

Our team strives to provide the best patent and trademark services in Australia. We aim to be a great place to work, offering excellent employee benefits including:

- Hybrid working policy that encourages flexible working arrangements
- Reward and recognition program that recognises individual and team performance
- A Social Club which provides a wide range of activities throughout the year
- Health and Wellbeing program including access to our Employee Assistance Program (EAP)

How to Apply

Please submit your cover letter and CV by clicking "Apply Now".

To be eligible for this position you must be fluent in English and have an ongoing right to work in Australia.

All expressions of interest are strictly confidential and only shortlisted candidates will be contacted.

FB Rice recognises the importance of a diverse and inclusive workplace and encourages any interested candidates with the above-mentioned technical background and professional skills to apply. For more information about our inclusion and diversity initiatives, visit https://www.fbrice.com.au/life-at-fb-rice.

📌 Client Data Administrator (Sydney)
🏢 FB Rice
📍 Sydney