Contract Duration- Fixed Term contract for 12 months

Hours: Full-time

Work setup: Fully remote

This role is open only for Australian PRs and Citizens due to client requirements and candidates should be based in Australia.

About the role

As a Recruiting Coordinator, you'll help keep our hiring moving: scheduling interviews and moving candidates through the pipeline. As the first point of contact for many candidates, you'll make sure they have a great experience with us, and you'll work with the recruiting team to keep improving how we recruit.

The hiring manager is based in Ireland, so there is little to no overlap in working hours. We need someone very independent who is comfortable working without day-to-day guidance. The role will also support hiring across APAC.

What you'll do
Partner with our recruiters to schedule a high volume of interviews, debriefs and reference checks, including complex scheduling across many stakeholders
Be the main point of contact for candidates, with warm, informative communication so they feel supported throughout
Suggest and support improvements to our recruiting processes, often in ambiguous situations




Help create current candidate experience programs and recruiting initiatives as we scale
Use AI tools such as Claude as a core part of your daily workfl ow, as we build toward a more automated way of recruiting

You may be a positive fit if you have
3+ years in a high-volume scheduling role, ideally in recruiting or talent acquisition
A real passion for a outstanding candidate and hiring manager experience
Excellent written communication, especially friendly, clear emails that build rapport
Thrive in a fast-paced environment with a steady stream of questions and new requests
Work independently across time zones, without needing someone online at the same time
Comfortable using AI tools as part of your daily work (experience with Claude or similar is a plus)
Solve problems proactively when things are ambiguous, and come up with options quickly
Have partnered with recruiters to spot issues early and suggest process improvements
An interest in client's mission and our commitment to AI safety

📌 Recruiting Coordinator Newcastle (Australia)
🏢 Russell Tobin
📍 Australia