Project Support Officer, Program Delivery, Infrastructure & Assets
Parramatta NSW Department of Communities and Justice
Employment type:2x Ongoing Full Time
Salary:Clerk Grade 5/6 ($102,*********,579 pa), plus employer's contribution to superannuation and annual leave loading
As a Project Support Officer, you will play an important role in supporting the delivery of infrastructure asset and workplace projects that enable our people and services to operate effectively.
Working within the Program Delivery team, you will provide project coordination, administration and governance support across a diverse portfolio of initiatives.
This role offers the opportunity to work closely with project managers, stakeholders and service providers, while developing valuable experience in project delivery within a dynamic and collaborative environment.
What you'll do
Provide project coordination and administrative support to Project Managers and the broader Program Delivery team.
Coordinate and maintain project records, filing systems and document controls to ensure compliance with organisational record-keeping requirements.
Draft reports, briefing notes, presentations and other project materials.
Support project financial administration, including purchase orders, invoices and budget tracking.
Coordinate governance activities, including meeting management, reporting schedules, governance forums, record minutes, action tracking and reporting requirements.
Liaise with stakeholders, consultants, contractors and service providers to coordinate information, procurement activities and support project delivery outcomes.
Administer and maintain project schedules, risk registers, issues logs and action trackers.
Support project scheduling, milestone tracking, project controls and performance reporting activities.
Coordinate procurement and contract administration activities in accordance with departmental requirements.




Respond to project enquiries and coordinate requests for information.
Contribute to project governance, reporting and continuous improvement activities across the portfolio.
What we're looking for
Experience providing project and administrative support within a project, program or infrastructure and asset delivery environment.
Strong organisational skills, with the ability to manage competing priorities, maintain accurate records and meet deadlines.
Well‐developed communication and stakeholder engagement skills, with the ability to prepare documentation and coordinate information across diverse groups.
Experience supporting project governance and reporting activities, including meeting coordination, action tracking and document management.
Understanding of delivery project controls, governance and assurance.
Proficiency in Microsoft Office and corporate systems, with the ability to quickly learn new tools and processes.
Desirable:Experience supporting infrastructure, workplace or capital works projects.
We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity.
If you meet the essential requirements and the role resonates with you, you do not need to meet every desired requirement for us to want to talk to you.
We do work that really matters.
Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference.
We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities.
We're focused on breaking, rather than managing, disadvantage.
It's work that really matters.
What We Offer
A challenging and rewarding career
Adaptable, autonomous work environment
Competitive pay and conditions
Training and development opportunities to build and maintain capabilities
Health & Wellbeing and Employee Assistance Programs.
Applications closeThursday, 19th November **** at 11:59pm AEST.
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