Changing clothes. Changing conventional wisdom. Change the world.

UNIQLO stems from the words 'unique' and 'clothing' – simple and clever, just like our clothes. Our philosophy is based on the premise of Life Wear: apparel that comes from the Japanese values of simplicity, quality and longevity. Life Wear is clothing that is constantly being innovated, bringing more warmth, more lightness, better design, and better comfort to people's lives.

As the leading brand of the Fast Retailing Group, UNIQLO continues to open large-scale stores in some of the world's most important cities and locations, as part of its ongoing efforts to solidify its status as a global brand. Today the company has more than 2,500 stores in 26 markets around the world.

Australia stands as a key market for UNIQLO in establishing its brand in the Asia and Oceania region and remains focused on continuing its growth. UNIQLO opened the first store, in Emporium, Melbourne, in April 2014, and as of today has expanded to 41 stores across Victoria, New South Wales, South Australia, Western Australia, Queensland, and Australian Capital Territory.

About the role

The HR Operations Coordinator is responsible for delivering end-to-end recruitment and HR administrative support for designated business areas. This role manages the full recruitment lifecycle, including job advertising, candidate screening, interview coordination, onboarding, and pre-employment checks, while also supporting employee lifecycle activities such as contract changes, employee records management, HR documentation, reporting, and HR systems administration. The role works closely with HR Business Partners, store operation team to ensure efficient, accurate, and high-quality HR service delivery across UNIQLO Australia.

This position is offered as a 12-month fixed-term contract, with the potential for extension or transition to a permanent position, subject to business needs and performance.

Key Responsibilities

1. Employee Lifecycle Administration

- Manage employee lifecycle transactions in Workday, including contract changes, employment variations, transfers,



promotions and employment status updates.

- Prepare and distribute employment contracts, employment letters and supporting documentation.

- Maintain accurate employee records and personnel data within Workday and related HR systems.

- Complete document uploads and verify that employee files and records remain accurate and compliant.

- Monitor contract expiries, probation reviews and other key employment milestones.

- Review missing documentation and follow up on incomplete employee records to ensure data accuracy and compliance.

2. Recruitment & Onboarding Coordination

- Partner with HRBP and Store Operations to support end-to-end recruitment administration through Workday, including candidate screening, recruitment stage progression and outcome management.

- Coordinate interview scheduling, candidate communications and recruitment documentation.

- Prepare employment offers, contracts and pre-employment documentation, ensuring all right-to-work and pre-employment compliance requirements are completed prior to commencement.

- Coordinate onboarding activities to ensure new team members are prepared for commencement, including system readiness, documentation and induction requirements.

- Maintain recruitment and onboarding trackers and provide regular updates on hiring progress and outstanding actions.

3. HR Shared Services & Employee Support

- Act as a first point of contact for HR administrative enquiries from stores and employees.

- Respond to policy, process and employment administration enquiries within designated scope.

- Manage HR service requests and ensure timely resolution of employee and stakeholder queries.

- Build effective working relationships with stores and internal stakeholders to support consistent HR service delivery.

4.



Reporting, Process Improvement & Workforce Support

- Monitor and maintain workforce administration records, including absenteeism tracking and related reporting.

- Support process standardisation initiatives and continuous improvement activities across HR operations.

- Produce and maintain accurate HR reports, trackers and operational data to support informed decision-making.

- Contribute to the ongoing enhancement of HR systems, workflows and service delivery practices.

Experience, Skills and Knowledge

- Tertiary qualifications in Human Resources, Business or a related discipline, or equivalent relevant experience.

- Experience supporting recruitment and/or employee lifecycle activities in a fast-paced environment.

- Strong Microsoft Excel skills, including PivotTables, XLOOKUP and Power Query, with an interest in process improvement and automation.

- Experience with Power Automate or other workflow automation tools would be highly regarded.

- Experience using an HRIS such as Workday or a similar HR system would be highly regarded.

- Knowledge of Australian work rights and common visa conditions, with experience supporting right-to-work checks, would be highly regarded.

- Robust communication and stakeholder management skills, with excellent attention to detail and data accuracy.

- Strong organisational skills, with the ability to manage multiple priorities and adapt to changing business requirements.

- Previous experience in a retail or multi-site environment, and knowledge of the General Retail Industry Award, would be highly regarded but is not essential.

Join a workplace where flexibility, growth, wellbeing, and global opportunity come together—so you can bring your best self.

To be eligible to apply, you must have full working rights in Australia.

For more information about Fast Retailing / UNIQLO, please visit our website at www.fastretailing.com/employment/en/

UNIQLO is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

📌 HR Operations Coordinator (12-Month Contract) (Melbourne)
🏢 Uniqlo Australia
📍 Melbourne