We're on a mission to be a Force For Good, through our People, Products and Purpose at Nuix. This extends to our People. We're fiercely passionate, love working at pace, thrive in ambiguity, live, and breathe outside of the box, and above all are good humans. We're determined to make a positive difference in the world, whether through our solutions which help the top companies, governments and agencies find the truth and combat illegal activities, or through our people who care about contributing and giving back both within, and outside, of Nuix. We are a Force For Good. We're selective about who comes on board, and you should be too.

Role Overview

The Executive Assistant to the CEO is a critical role at the centre of Nuix’s most senior executive relationship. This is not a traditional administrative role - it is an executive function in its own right. The person who holds it operates as a trusted extension of the CEO, managing the rhythm of the business at the executive level and ensuring the CEO can operate at full effectiveness. The role carries a meaningful Board coordination remit alongside CEO support. This is not peripheral - it is a core part of the job. The EA is the operational hub connecting the CEO, the Board Chair, Non-Executive Directors and the Company Secretary. They ensure the Board cycle runs with precision: scheduling, logistics, materials, travel and the day-to-day administrative mechanics that underpin good governance. The role requires someone who can read the room, anticipate what is needed before it is asked, manage competing priorities without losing composure, and navigate the political complexity of a listed company environment with discretion and maturity. As Nuix continues to execute against its transformation agenda,



the EA to the CEO will play a supporting role in keeping the ELT connected, the Board cycle on track, and the executive function operating effectively.

Location

This position will be based in our Sydney office. The candidate is required to attend the office a minimum of 3 days per week but may voluntarily elect to work either remotely or from the Sydney office for the remaining days of the week.

Key Responsibilities

Executive Support - CEO

- Manage a complex, rapidly shifting calendar across multiple time zones, with full ownership of prioritisation and diary discipline.
- Prepare the CEO for every engagement - briefing notes, pre-reads, talking points, and context - so they walk in ready.
- Draft, review and triage correspondence on behalf of the CEO, exercising sound judgement on what requires attention, what can be resolved, and what can be delegated.
- Coordinate domestic and international travel, including detailed itineraries, logistics, visa requirements and ground arrangements.
- Manage expenses, approvals and administrative obligations for the CEO with accuracy and timeliness.
- Anticipate the needs of the CEO proactively - surfacing information, flagging risks to schedule or commitments, and resolving issues before they accelerate.

Board Liaison

- Coordinate all Board and committee meeting logistics end-to-end: scheduling, venue, catering, technology setup,



and travel arrangements for Non-Executive Directors.
- Track board calendar deadlines across the ELT, following up to ensure submissions land on time.
- Manage NED scheduling - meeting requests, director travel, pre-meeting logistics and site visits.
- Maintain a forward view of the Board cycle - anticipating workload peaks and coordinating resources accordingly.
- Handle all Board-related correspondence and communications with professionalism and complete confidentiality.
- Coordinate the AGM and other shareholder events from a logistics and scheduling perspective, in partnership with the CoSec and CFO’s office.
- Support investor relations logistics - analyst briefings, roadshow scheduling and coordination - in partnership with the CEO and IR function.

Executive Team Coordination

- Coordinate the ELT meeting cycle - scheduling, agenda management, pre-read distribution, action tracking and follow-through.
- Manage the CEO’s direct engagement with ELT members, tracking commitments and ensuring nothing falls through.
- Partner with ELT Executive Assistants and Team Assistants to maintain a coordinated executive support function across the business.
- Support key leadership events - offsites, all-hands, SKO - as required, in partnership with P&C; and Events.
- Act as a central coordination point for cross-functional executive commitments, ensuring the CEO is briefed, prepared and represented appropriately.

Skills, Knowledge and Expertise

- Significant executive assistant experience supporting C-suite or Board-level leaders in a complex, rapid-moving organisation.
- Experience in a listed company environment highly desirable - familiarity with Board cycles,

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📌 Executive Assistant (Sydney)
🏢 Nuix
📍 Sydney