We are seeking an organised and proactive Fleet Coordinator to oversee the day-to-day coordination, scheduling and administration of a company fleet. This role requires someone who is highly organised, confident using computers and able to communicate effectively with drivers, customers, suppliers and internal teams.
Key Responsibilities
- Coordinate the daily allocation and scheduling of fleet vehicles and drivers.
- Monitor vehicle movements, availability and utilisation.
- Coordinate vehicle servicing, maintenance, repairs and inspections.
- Maintain accurate fleet records, registrations and compliance documentation.
- Liaise with drivers regarding vehicle requirements, schedules and operational issues.
- Organise vehicle bookings, pickups, deliveries and transport requirements.
- Monitor driver compliance, licences and required documentation.
- Assist with managing fuel usage, vehicle expenses and fleet-related costs.
- Respond to operational issues and coordinate solutions promptly.
- Maintain accurate records using computer systems and Microsoft Office.
- Communicate with customers, suppliers,
mechanics and internal stakeholders.
- Assist with incident, damage and vehicle reporting where required.
- Ensure fleet operations are conducted safely and efficiently.
Skills & Experience
- Previous experience in fleet coordination, transport, logistics or administration.
- Strong organisational and time-management skills.
- Excellent communication and customer service skills.
- Strong computer skills and confidence learning new systems.
- Good attention to detail and accurate data entry.
- Ability to multitask and prioritise in a fast-paced workplace.
- Strong problem-solving skills.
- Ability to work independently and as part of a team.
- Previous experience working with drivers or transport operations is highly desirable.
- Knowledge of vehicle maintenance, compliance and scheduling is advantageous.
Ideal Candidate
The successful candidate will be reliable, organised, computer-literate and confident communicating with people at all levels. They will be comfortable coordinating multiple tasks at once and able to remain calm and solution-focused when dealing with unexpected operational issues.
Due to the high volume of applications, only shortlisted applicants will be contacted.
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📌 Fleet Coordinator (City of Canning)
🏢 Action Workforce Pty
📍 City of Canning
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